Assistant Office Manager at Yellowstone Landscape in Chicago, IL | Kablio

Role

Description

billing docs

mail processing

purchase orders

inventory mgmt

payroll coding

reception

Track and process documents for efficient billing
Prepare outgoing correspondence, accept incoming correspondence, open and sort mail/FedEx/UPS
Assist with coordination of new hire paperwork, uniforms and scheduling
Handle requisitions and purchase orders for Branch field management
Maintain office supplies and inventories
Provide exceptional customer service while greeting visitors and managing the reception area
Operate multi-line telephone console, transfer calls and take messages
Entering and coding timesheets and coordinating payroll for the Branch
Perform general administrative duties such as filing, photocopying, scanning and faxing

Requirements

financial software

bilingual

associate degree

office experience

detail oriented

communication

Must have and maintain an upbeat, professional and friendly attitude and demeanor
Must have high attention to detail, be highly organized and able to multitask, often with minimal supervision
Three years of prior experience in an Office Manager/Administrative Assistant role is necessary
Must be highly organized, resourceful and a strong multi-tasker
Prior experience with financial software packages preferred
Bilingual (English/Spanish) communication skills are highly preferred
Associates degree in business or related major preferred
Strong oral and written communication skills

Benefits

Full group benefits package including health, dental, vision, life and disability insurance, 401k with a company match, paid time off and holiday pay.
Competitive pay; paid weekly.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

A premier provider of commercial landscaping services, focusing on design, installation, and maintenance.
With decades of experience, trusted partner for commercial and residential landscaping projects.
Specializes in large-scale, complex landscaping installations and ongoing maintenance services.
Prides itself on delivering high-quality results while maintaining strong relationships with clients in sectors like government, utilities, and residential communities.
Unique approach blends artistry with engineering, ensuring each project is both aesthetically pleasing and sustainable.
Expanded presence across the United States, providing region-specific solutions to meet local demands.
Standout projects include high-end residential estates, municipal parks, and expansive corporate campuses.
Team equipped with deep understanding of horticulture and landscape architecture, offering customized solutions for every project.

Culture + Values

Surpassing expectations is essential to stand out.
Trust is built through open and honest communication.
Accountability drives initiatives and results.
Continuous improvement is key, as success is an ongoing journey.
Customer focus is achieved through listening, understanding, adapting, and delivering customized service.
Integrity is demonstrated in every action and decision.
Embracing challenges and finding solutions proactively
Clear communication of expectations is essential.
Leadership sets the standard for others to follow.
Focusing on solutions without assigning blame.
Commitments are honored and fulfilled.
Everyone is treated with respect and dignity.
Fun and enjoyment are embraced in the workplace.

Environment + Sustainability

25% Fuel Reduction

Efficiency Improvement

Reduced fuel consumption through the use of Electronic Fuel Injection (EFI) equipment.

Apply industry best-management practices in irrigation, nutrient and pest management.
Use Integrated Pest Management combining biological, cultural, physical/mechanical and chemical tools.
Install smart controllers, rain sensors, micro-irrigation and drip systems to eliminate water waste.
Perform regular irrigation audits and install recycled-water intakes when available.
Operate propane-powered equipment and reduced-emission service vehicles.
Offer organic alternatives for fertilization, insect, disease and weed management.
Select drought-tolerant plants and trees matched to site conditions to reduce water use.
Support LEED-certified projects through design and maintenance services.

Inclusion & Diversity

3.7/5 rating

Glassdoor Diversity & Inclusion

Based on over 100 employee reviews, the company receives a 3.7 out of 5 rating for Diversity & Inclusion on Glassdoor.

2.7/5 culture score

Comparably Culture

Comparably rates the company's culture overall at 2.7 out of 5, earning a grade of D.

No publicly stated DEI strategy, initiatives, targets, or gender-specific statistics found.

Articles

Yellowstone Landscape – Southeast Florida Chapter of CAI profile

Yellowstone Landscape – CAI Central Florida profile

Yellowstone Landscape – HGCIA profile (Houston‑area)

Company

Overview

A premier provider of commercial landscaping services, focusing on design, installation, and maintenance.
With decades of experience, trusted partner for commercial and residential landscaping projects.
Specializes in large-scale, complex landscaping installations and ongoing maintenance services.
Prides itself on delivering high-quality results while maintaining strong relationships with clients in sectors like government, utilities, and residential communities.
Unique approach blends artistry with engineering, ensuring each project is both aesthetically pleasing and sustainable.
Expanded presence across the United States, providing region-specific solutions to meet local demands.
Standout projects include high-end residential estates, municipal parks, and expansive corporate campuses.
Team equipped with deep understanding of horticulture and landscape architecture, offering customized solutions for every project.

Culture + Values

Surpassing expectations is essential to stand out.
Trust is built through open and honest communication.
Accountability drives initiatives and results.
Continuous improvement is key, as success is an ongoing journey.
Customer focus is achieved through listening, understanding, adapting, and delivering customized service.
Integrity is demonstrated in every action and decision.
Embracing challenges and finding solutions proactively
Clear communication of expectations is essential.
Leadership sets the standard for others to follow.
Focusing on solutions without assigning blame.
Commitments are honored and fulfilled.
Everyone is treated with respect and dignity.
Fun and enjoyment are embraced in the workplace.

Environment + Sustainability

25% Fuel Reduction

Efficiency Improvement

Reduced fuel consumption through the use of Electronic Fuel Injection (EFI) equipment.

Apply industry best-management practices in irrigation, nutrient and pest management.
Use Integrated Pest Management combining biological, cultural, physical/mechanical and chemical tools.
Install smart controllers, rain sensors, micro-irrigation and drip systems to eliminate water waste.
Perform regular irrigation audits and install recycled-water intakes when available.
Operate propane-powered equipment and reduced-emission service vehicles.
Offer organic alternatives for fertilization, insect, disease and weed management.
Select drought-tolerant plants and trees matched to site conditions to reduce water use.
Support LEED-certified projects through design and maintenance services.

Inclusion & Diversity

3.7/5 rating

Glassdoor Diversity & Inclusion

Based on over 100 employee reviews, the company receives a 3.7 out of 5 rating for Diversity & Inclusion on Glassdoor.

2.7/5 culture score

Comparably Culture

Comparably rates the company's culture overall at 2.7 out of 5, earning a grade of D.

No publicly stated DEI strategy, initiatives, targets, or gender-specific statistics found.

Articles

Yellowstone Landscape – Southeast Florida Chapter of CAI profile

Yellowstone Landscape – CAI Central Florida profile

Yellowstone Landscape – HGCIA profile (Houston‑area)