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Data Managment Specialist
The Hawk Group
Manages document control, ensures compliance, and coordinates with teams using Aconex.
10d ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Utah, United States
Office Full-Time
Company Size
100 Employees
Service Specialisms
Staff Augmentation
Operations Support & Technical Consulting Services
Supplier Quality
Pipe Mill & Coatings Inspection
Drilling, Completions & Subsea Equipment Inspection
Field Quality Services
Dispute Resolution/Claims Consulting
Construction Engineering Services
Sector Specialisms
Energy
Oil and Gas
Upstream
Midstream
Downstream
Infrastructure
Inspection Services
Project Management
Role
What you would be doing
team training
document control
issuance management
aconex audits
workflow integration
project closeout
- Trains others, both the internal project team members and external contractors or suppliers.
- Works together with contractors and supplier counterpart(s) to train, guide and ensure document managements’ objectives are met.
- Processing the latest version of a document (reviewed and/or ready for issuance) to ensure the latest approved revision of documents is available and used by project personnel.
- As part of the process, audit our vendors’ document management submittals, ensuring adherence to the projects document control procedures.
- Controls the issuance and release of documents including drawings, parts, specifications, etc. per company procedure.
- Executes within the Document Management system the daily activities of respective technical areas.
- Carries out project close-out activities and ensures handover to business partners, ensuring the accuracy and quality of the final turnover.
- Audits the contractors and/or suppliers’ document management activities within Aconex to ensure adherence to the projects document control procedures.
- Identify opportunities within document management to integrate effective workflow processes to aid the efficiency of the project team.
- Verifies documents and deliverables conform to project contract requirements, project procedures and company policy.
- Communicates with document originators and engineering personnel to resolve discrepancies and compile required changes to documents. Maintaining close relationships with the project team members ensuring support is available.
What you bring
aconex
microsoft office
4‑year exp
iso‑9001
six sigma
high school
- Four (4) years’ experience performing document control/management in the oil and gas industry, preferably with an owner/operator or an EPC (Engineering / Procurement / Construction) organization.
- Ability to work in a fast-paced environment with the ability to multi-task.
- The capability to reprioritize as needed, when required.
- Proficiency in Microsoft Office applications (Word, Excel, Teams, and Outlook as a minimum) with other PC skills.
- High School Diploma or GED
- Has an extensive knowledge of Oracle’s Aconex Document Management System (Modules / Tasks, Documents, Mail, Packages, Tenders, Workflows, Directory and Set-up) and support the Document Control processes associated within a project, ensuring the data integrity of the Aconex system.
- Aconex Accreditation – Professional Level
- Demonstrates an eye for business due to exposure to business-related activities, e.g., accounting, financing, purchasing, contracts.
- Experience working in regulated environment regarding PHMSA, FERC, DOT, BESE, PSM, etc.
- Ability to travel up to 15% of the time.
- Excellent organizational, customer service, and time management skills, with a strong attention to detail, completeness, and accuracy.
- In-depth experience with engineering documentation and procedural materials for internal company use.
- Strong customer service skills with the ability to comply with company procedures.
- Quality or Lean Management certification (e.g., ISO-9001, Six Sigma, PMP).
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
- Founded to bridge the gap between technical expertise and client needs in complex projects.
- Specializes in delivering high-quality solutions across construction, project management, and consulting.
- Works with a variety of industries including energy, transport, and infrastructure to create innovative solutions.
- Known for an agile approach that adapts to each project's unique challenges, ensuring timely delivery.
- Offers end-to-end support, from initial concept to final execution, optimizing cost and quality at each stage.
- Has a robust portfolio with projects that span both public and private sector needs, including large-scale infrastructure.
- Continually investing in technology to enhance project efficiency and drive new methods of problem-solving.
- Committed to delivering excellence in every project.
- Maintains integrity in all interactions.
- Fosters collaboration to achieve successful outcomes.
- Focuses on continuous innovation and improvement.
- Adopts a customer-centric approach.
2050 Target
Net Zero Emissions Goal
The company aims to reach a state where its carbon emissions are fully balanced by carbon removal, achieving net-zero emissions by the year 2050.
- Focused on reducing operational carbon footprint.
- Incorporating sustainable practices in project development.
- Adopting energy-efficient technologies across business operations.
- No specific DEI strategy or outcomes available on the website.
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