Executive Assistant & Event Planner

Description

The Atlanta office is seeking an Executive Administrator/Event Planner who will provide high‑level administrative, operational, and logistical support to the Senior Vice President of Operations and, as needed, to the President’s office. This on‑site role blends executive assistance with hands‑on office management, ensuring smooth daily operations, effective event execution, and continuity during absences or peak periods.

• Manage complex calendars and coordinate meeting planning, logistics, and materials.
• Monitor operational initiatives; prepare reports, distribute and track tasks to ensure deadlines are met.
• Coordinate travel and itineraries; process expense reports and vendor invoices.
• Serve as a point of contact for internal teams and external partners on behalf of the SVP.
• Serve as cross‑trained backup to the President’s EA to ensure continuity of executive support.
• Provide support for the President’s calendar, communication preparation, prioritization of requests, and ad hoc administrative needs.
• Assist with board‑related materials and confidential documentation as assigned.
• Assist with planning and operational execution of major corporate events such as annual meetings, leadership conferences, and strategic retreats.
• Assist with event logistics, vendors, materials, and on‑site troubleshooting.
• Travel to 3–4 corporate events annually, with occasional additional travel as business needs require.
• Serve as the primary on‑site contact for day‑to‑day office operations.
• Receive and distribute mail and packages; manage courier services.
• Maintain office supply inventory and proactively restock as needed.
• Submit and track facility and maintenance requests, coordinating with building management and service providers.
• Assist with office equipment upkeep, vendor coordination, and service scheduling.
• Ensure shared spaces remain organized, functional, and presentable.
• Service‑oriented: provides reliable support to executives and colleagues at all levels.

Requirements

The position requires occasional travel for corporate events, as well as occasional early‑morning, evening, or extended hours to support major gatherings. Work is performed in a standard office setting with routine computer use and occasional handling of supplies up to 25 pounds. The company values a proactive, service‑oriented, detail‑driven, adaptable, and trustworthy approach.

• 5+ years of executive support experience, including direct support to senior leadership.
• Experience balancing executive support with administrative or office management responsibilities.
• Strong organizational and project management skills, with the ability to prioritize competing demands.
• Professional communication skills with strong attention to detail.
• Proficiency with Microsoft Office Suite, Google Workspace, and collaboration tools.
• Ability to travel periodically for corporate events.
• Prior event planning, budgeting, and/or logistics coordination experience.
• Experience supporting more than one executive or department.
• Familiarity with privately‑held company or family office.
• Bachelor degree or minimum Associate's degree.
• Proactive & resourceful: anticipates needs and solves problems independently.
• Detail‑driven: maintains accuracy in documentation, communication, and logistics.
• Adaptable: works well in dynamic environments with shifting priorities.
• Trustworthy: maintains confidentiality and uses professional discretion at all times.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance