Office Administrator, Calgary, AB

Description

• Office Management: Oversee all aspects of office management, including coordination with IT for technical support, managing printing materials, monitoring and ordering office supplies, and ensuring the office environment is well-maintained and functional.
• Communication Management: Handle all incoming and outgoing communications for the branch, including drafting correspondence, managing emails, screening calls, and acting as a primary point of contact.
• Employee Activity Coordination: Organize and provide assistance for branch employee activities, including researching and securing event locations, coordinating with participating parties, and managing logistics to foster a positive team environment.
• Leadership Support & Event Management: Organize and manage branch leadership activities, including scheduling and coordinating meetings, preparing presentations, and planning and executing internal and external events.
• Sales Support Backup: Provide backup administrative support to the sales team where applicable, assisting with documentation, scheduling, or other tasks to ensure seamless operations.
• Participate in our celebrations, social events and offsite business events.
• Solutions & Service Support: Provide administrative and logistical support for Solutions and Service initiatives, including coordinating trainings, workshops, and other events as needed.
• Solve the world’s most significant problems – Be part of exciting and innovative projects.

Requirements

• Proven experience as an Office Administrator, Executive Assistant or in similar administrative roles, preferably supporting senior leadership.
• Bachelor's degree in Business Administration or related fields.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with using virtual meeting platforms.
• Ability to work independently with minimal supervision and as part of a team.
• Strong verbal and written communication skills
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Experience working in a large, multinational corporate environment.
• Strong problem-solving skills with a proactive approach to anticipating needs.
• Ability to maintain high level of discretion and confidentiality.

Benefits

• Profit sharing available.
• Competitive total rewards package.
• Engaging, challenging, and fast evolving, cutting edge technological environment.
• Freedom and a healthy work- life balance– Embrace our flexible work environment with flex hours, telecommuting and digital workspaces.
• Opportunities to contribute your innovative ideas and get paid for them!
• Rewarding vacation entitlement with the opportunity to buy and sell your vacation depending on your lifestyle.
• Opportunities to advance your career and mentorship programs on a local and global scale.
• Employee perks and discounts.

Training + Development

Interview process

Visa Sponsorship

Security clearance