Team Assistant

Description

• Organise and produce documents such as marketing details, terms of appointments, presentations, and track records ensuring accuracy, accessibility, and confidentiality.
• Ensure departmental record systems are updated and maintained in good order.
• Liaise and assist the Office Manager and other EA/Team Assistants in such a way to ensure co-operation and teamwork and to provide cover for holiday and sickness, as and when required.
• Manage enquiries from clients, provide exceptional customer service and resolving issues promptly.
• Receive incoming telephone calls and deal with them as appropriate, ensuring the highest standard of professionalism.
• Liaise and assist the property marketing manager and to provide holiday and sickness cover when required.
• Assist with accounting tasks such as processing invoices to include fees, sub consultants and suppliers, WIP/Forecasting, reconciling and expenses.
• Assist with meeting and travel arrangements, including booking trains and accommodation.
• Carrying out CDD and AML checks on clients and counterparties.
• Audio and copy typing reports.
• Undertake special projects and assignments as needed, demonstrating flexibility and adaptability in a fast-paced environment.
• Input and maintain accurate records into databases and spreadsheets.

Requirements

We are seeking a highly organised and proactive Team Assistant to join our Commercial Division, on a part time basis (22.5 hours). The ideal candidate will provide administrative support to ensure efficient operation of the team.

• Use of inhouse CRM and file management system.
• Previous administration experience essential.
• Highly organised and able to work with detail whilst demonstrating accuracy.
• Excellent interpersonal and communication skills (written and verbal).
• Excellent communication skills, attention to detail, and the ability to multitask effectively.
• Excellent knowledge of Microsoft Office and Adobe Pro packages.

Benefits

We recruit and retain trustworthy, knowledgeable and passionate professionals, and provide a collaborative culture that enables people to thrive. This is a truly exciting time to join the business as we undertake our new growth and development plans. We now have an exciting opportunity for a Team Assistant to join our Commercial Team, based in Central London which is offered on a hybrid basis, with a mixture of office and home working.

• Holiday entitlement – 30 days per annum (Pro rata) which includes a wellbeing day and your birthday (saving 3 days for Christmas shutdown)
• Enhanced maternity leave
• Flexible working
• 50% gym membership contribution
• Private healthcare
• Buy or sell up to 5 days holiday per year at 50%
• Medicash cashback scheme
• Life Assurance
• Cycle to work scheme
• Enhanced paternity leave

Training + Development

Interview process

Visa Sponsorship

Security clearance