Administrative Assistant

Description

• Research any owner discrepancies regarding payment to accounts.
• Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily.
• Maintain, update, type, and coordinate account information in computer database.
• Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.
• Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.
• Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed.
• Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.
• Ensure that emails are responded to within 24 hours.
• Reservation & coordination of conference room events.
• Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.

Requirements

• Keyboarding ability with accuracy at 45-50 words per minute.
• Bi-lingual English/Spanish, a plus
• Ability to multi-task, set, and manage priorities.
• Excellent communication and listening skills in order to interact with a diverse and multi-culture population.
• Must function in team organized environment.
• Prior experience in a related position; a minimum of 1-year experience.
• Working knowledge of computer and associated programs; MS Office Suite.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance