Description

• Copy, collate, and bind project documents and reports following Christman templates and standards. Arrange for outside reproduction services when necessary.
• Schedule conference rooms for meetings.
• Greet Callers and Visitors
• Coordinate regional onboarding activities for new hires.
• Receive, screen, and distribute incoming correspondence.
• Register and keep calendar for leadership team for regional and local events.
• Arrange all office events/parties throughout the year.
• Receive, review, and forward vendor invoices and payments.
• Responsible for petty cash handling and balancing.
• Schedule meetings and conference calls.
• Prepare and send outgoing mail and parcels.
• Greet visitors and provide assistance or direct to appropriate team members.
• Maintains administrative and general office supplies and equipment for regional office.
• Produce Regional Office Documents
• Maintain and update all vehicle registration, titles, and insurance.
• Coordinate travel and hotel accommodations for leadership team.
• Arrange/set up needed technology meetings.
• Coordinate Conferences and Technology
• Ensures office is stocked with safety supplies.
• Administer employee badging for federal projects.
• Organize and send safety equipment to project sites.
• Coordinate mail exchange with local Christman regional and/or project office.
• Proofread final products to verify professional impact including correct spelling, punctuation, and grammar.
• Update and maintain job lists.
• Manage Postal Deliveries
• Manage Regional Office Communication
• May submit payroll information for regional employees.
• Create, edit, format, and update project documents from team member drafts and input.
• Answer telephone calls and assist callers or route to appropriate team members.
• Manage Administrative Inventory
• Craft business letters for review and approval by project team members.
• Assist team members with specific needs as required on a project-by-project basis.

Requirements

• Strong verbal and written communication skills.
• Minimum two (2) year’s of general administrative/office experience.
• Proficient in Microsoft 365, specifically in Word, Excel, Power Point, and Outlook.
• Excellent customer relation skills with the ability to communicate effectively with internal and external customers in a professional manner.
• Previous construction administration experience.
• Associate’s Degree in Business Administration or related field.
• Must work creatively, independently, and collaboratively as a team member and be able to multi-task and prioritize projects.
• Detail orientated, strong organizational skills and the ability to maintain confidentiality.
• Strong interpersonal skills with an ability to maintain a high level of customer service.
• Equivalent combination of the above education, training, and experience.

Benefits

• Order lunch as necessary.

Training + Development

Interview process

Visa Sponsorship

Security clearance