Project Administrator

• Primary gatekeeper for document posting including coordination with project managers for document uploads, downloads, file transfers, reprographics, etc.
• Miscellaneous administrative duties, including general correspondence, filing, archiving, as needed by project teams.
• Review, monitor and maintain document file structure
• Coordinate delivery of drawings, specifications and other project documents
• Coordinate team travel arrangements, as needed
• Schedule and attend project meetings; compose, edit and post meeting notes
• Work directly with the project manager to provide administrative support of all team members
• Communicate with clients, consultants and regulatory agencies

NBBJ San Diego is seeking a Project Administrator to provide administrative support during design and construction phases. The Project Admin will work collaboratively with the Project Management team and Studio Administrator to apply studio and firm standards for administrative processes and, as necessary, define and implement new processes to create the high performance environment for our team. The ease and ability to work with and integrate into a diverse team of designers and project managers would serve the candidate well in our highly collaborative environment.

This role requires individual to be based in the United States.

• Strong computer skills including mastery of Microsoft Office Suite required
• 10 - 15 years in an A/E industry project support or administrative support capacity required
• Must be detail-oriented and highly organized with an unmatched ability to multi-task
• Excellent written and verbal communication skills
• Ability to handle multiple priorities in a fast-paced environment
• Expert user of complex calendar/scheduling functions in Microsoft Outlook
• Knowledge and understanding of design project process is key for success in this role
• Collaborative demeanor with desire to work with and integrate into a diverse, creative team essential
• BA or BS degree or higher preferred

We believe that all NBBJ employees should love their work. This means not only loving what you do but having pride in your workplace. We strive to be that irresistible place to work by enhancing your employee experience with customized programs and comprehensive benefits. In addition to 100% covered employee healthcare costs and 401k contributions, we offer unique professional development opportunities, volunteer opportunities and access to leading technology and resources to further help you love your work and advance your career.

The hourly range for this role is anticipated to be between $36.00 and $41.00. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications and experience.