Executive Assistant

Description

• Provide day-to-day administrative support, including managing calendars, preparing documents, coordinating appointments, and handling confidential information
• Help keep projects and personal tasks on track by following up on deadlines and ensuring items are completed on time
• Communicate proactively with internal staff and outside contacts to help resolve issues and keep information flowing
• Assist with budgeting, personal expense reports, and maintaining accurate financial files
• Manage personal bookkeeping tasks for the Owners, including paying bills, tracking expenses, organizing receipts, reconciling accounts, and keeping personal financial records up to date
• Organize and maintain electronic and physical files for personal, legal, and financial matters
• Coordinate with personal vendors and service providers as needed

Requirements

• Experience managing personal bookkeeping, bill pay, and expense tracking for an individual or household
• Excellent communication and interpersonal skills
• High level of discretion and professionalism when handling sensitive information
• Proficient with Microsoft Office, accounting or budgeting tools, and cloud-based filing systems
• Strong organizational skills and the ability to handle multiple priorities with accuracy
• Minimum 5 years of experience as an Executive Assistant, Personal Assistant, Bookkeeper, or similar role

Benefits

• Support with miscellaneous personal tasks, errands, and day-to-day needs (such as grabbing coffee, making reservations, or handling small personal projects)

Training + Development

Interview process

Visa Sponsorship

Security clearance