Professional Assistant (Maternity Cover)
Arcadis
High‑level PA support for senior leader: diary, travel, meetings, stakeholder communication.
3 days ago ago
Junior (1-3 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
UK, Cambridge WeWork | Cambridge, East of England, United Kingdom
Office Full-Time
Company Size
36,000 Employees
Service Specialisms
Consulting
Engineering
Architecture
Project Management
Design
Technical Services
Construction Services
Urban Planning
Sector Specialisms
Infrastructure
Water
Environment
Buildings
Transport
Utilities
Role
What you would be doing
diary management
travel coordination
meeting minutes
reporting
process improvement
stakeholder liaison
- Arranging travel, visas and accommodation as required.
- Work as an integral part of the PA community to share information aligned to role to support the PA team and the leadership team understand progress against strategic priorities to enable efficient working.
- Assess and evaluate business processes in order to identify opportunities for improvement.
- Finishes all work to a high standard even when under pressure / tight deadlines
- Identify opportunity for your Leader to embrace the H&S culture.
- Maintenance of any electronic filing systems/other filing systems e.g. database/marketing materials.
- Arranging meetings.
- Support or develop presentations, reports and proposals as required.
- Answer queries promptly as required.
- Proactively communicate key messages between your Leader and Key Stakeholders and vice versa.
- Identify any potential challenges or issues with communication of information, flag to your Leader and work with them to identify remedial measures.
- Embrace technology as appropriate to your role, for example in reporting, use of trackers etc. Share good practice with PA community.
- Diary management for your Leader efficiently and effectively planning their time aligned to agreed priorities. Ensuring they are aware of key meetings and events, support them to be well prepared.
- Act as a point of contact for Stakeholders who require to engage with your Leader. Support Stakeholders as required.
- Take accurate minutes at meetings and track actions.
- Understand what information your Leader requires for effective communication with Key Stakeholders and prepare this information in advance of meetings.
- Manage the set-up of the meeting rooms for client meetings or events, ordering of catering services.
- Work independantly on initaives as directed by your Leader, develop solutions to drive efficent ways of working.
- Model and apply a one team approach with all colleagues irrespective of geographic location.
- Schedule regular check ins with your Leader to enable you to respond to short term/ acute need. Schedule review of longer term objectives on a less frequent basis.
- Ensure key information is collated and shared with Key Stakeholders to support strategic objectives.
- Completion of timesheets and expenses on behalf of your Leader.
- Management of agreed ad-hoc projects (single workstreams) aligned to the priorities of your Leader.
What you bring
microsoft office
typing 55wpm
business english
stakeholder mgmt
pa experience
travel
- Excellent business English both written and oral
- Able to travel to other locations on an ad hoc basis
- Can work under pressure in a calm and thoughtful way
- To be a proactive and effective communicator, working in a collaborative manner with Key Stakeholders.
- Client relationship management skills
- Enjoys the challenge of multi-tasking and delivering.
- Forward thinker likes to consider the bigger picture, anticipates potential issues and plans for them
- Model H&S behaviours.
- Highly proficient in all Microsoft programmes including MS Word, PowerPoint, Excel and Outlook
- Able to self manage and prioritise workload
- Highly organised
- Reading, monitoring and selectively responding to Management emails.
- Applies discretion and confidentiality in all matters
- Attention to detail
- Professional, proficient and proactive in approach
- Demonstrable PA experience
- Confident in working with a demanding client group
- Excellent common sense and good sense of judgement
- Able to communicate proficiently both in writing and orally
- Accurate typing speed of 55 wpm (minimum)
- Excellent relationship builder and able to influence
- Likes to work as part of a team but equally comfortable working alone
- Understand the business systems and processes aligned to your role.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
People also searched
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Company
Overview
1888
Year Founded
The company was established in the Netherlands with a focus on reclaiming wetlands.
30+ Countries
Global Presence
Operates in over 30 countries worldwide, showcasing its extensive international reach.
€5B
2023 Revenue
Achieved €5 billion in gross revenues, reflecting strong financial performance and strategic growth.
- Evolved into a global design, engineering and consultancy powerhouse.
- Excels in major infrastructure, water management, urban building, transport and industrial manufacturing projects worldwide.
- Recent standout assignments include flood defences in New York, the Sydney Metro, and sustainable legacy planning for the Paris Olympics.
- Structured around core business areas—Places, Mobility, Resilience and Intelligence—backed by digital centres of excellence.
- Notable for blending data-driven tools with traditional consulting to optimise asset lifecycles and smart infrastructure.
- People First
- Collaboration
- Client Success
- Integrity
- Sustainability
Net-Zero by 2035
GHG Emissions Target
Commitment to achieving net-zero across the entire value chain.
70% Reduction
GHG Emissions Target
Aiming for a 70% reduction in absolute scope 1 and market-based scope 2 GHG emissions by 2026, measured from a 2019 baseline.
58% GHG Reduction
Emissions Progress
Achieved a 58% reduction in scope 1 and 2 GHG emissions by end-2023 compared to 2019 levels.
100% Renewable Energy
Energy Consumption
Purchases renewable electricity certificates to cover all office and work-from-home energy use.
- Transition of company fleet to EVs by 2030 (currently 26–35% by late 2024)
- 50% reduction in air travel emissions by 2025 (currently ~29%)
- 35% reduction in business travel emissions by 2025 (already at ~37%)
- Joined supply-chain emissions platform in 2023 to capture supplier scope 3 data
>40% Female Workforce
Gender Diversity Goal
Targets over 40% of workforce to be female by the end of 2026, reflecting a strong commitment to gender balance.
Top 25% eNPS
Employee Satisfaction Ranking
Aims to remain in the top 25% of the professional services sector for employee satisfaction, as measured by eNPS scores.
- Continues to develop people through Skills Powered Organisation and Energy Transition Academy
- GEC recruitment drive and increased focus on global roles to support diverse career paths
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