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Facilities Co-ordinator FTC VA2450
Anabas
Admin support & coordination for facilities, covering tasks & staff in Leeds
6d ago
£25,000 - £27,000
Intermediate (4-7 years), Experienced (8-12 years), Junior (1-3 years), Expert & Leadership (13+ years)
Part Time
Leeds, England, United Kingdom
Office Full-Time
Company Size
100 Employees
Service Specialisms
Facilities management
Relocation management
Security
Reception & front of house services
Office services & logistics
Cleaning & environmental services
Mechanical & electrical maintenance
Fabric maintenance
Sector Specialisms
Corporate Offices
Financial Services
Business & Professional Services
Pharmaceutical & Life Sciences
Technology and Media
Role
What you would be doing
- Cover tasks of the Office Administrator in their absence i.e posts, Remedy, ordering of stationery, covering front desk and dealing with deliveries.
- Update skills matrix for TU staff
- Cover Account Manager when absent by managing and motivating the floor captain team ensuring all tasks are completed on a daily basis in a professional and competent manner
- Daily meetings with admin staff to make sure they are well, all tasks are up to date etc
- In the absence of the Account Manager, raise PO’s, close jobs on QFM (CAFAM system), update PPM planners, arrange cover where required, arrange callouts - Anabas systems
- Dealing with all parking queries in the absence of the Account Manager and update sheet accordingly
- Dealing with all booking for the meeting rooms for Leeds and London, update the spreadsheet and chase for requirements
- Compiling and preparing the TU Monthly Board Report, Prepare the SLA Report Quarterly property reports and chase relevant departments for information required
- Make sure all PPM for the floor captains is carried out, paperwork completed and Anabas Engineer when on site has a list of jobs to do and close off accordingly
- Raising of Purchase Orders for Anabas and TU and logging all details onto SharePoint. Making sure all PO’s are chased and approved in a timely manner and make sure the spreadsheet is up to date
- Carrying out weekly cleaning audits and feedback back all findings to the Cleaning Supervisor and making sure standards are being delivered.
- Keeping the How to Guide update for the site
- Keeping Suppliers and Contractors spreadsheet up to date for compliance and folders
- Making sure all paperwork is uploaded onto SharePoint for Compliance and chasing the relevant Managers when information is out of date. Also updating the spreadsheet for auditing.
- Update of any Action Plans that are ongoing for Office Projects
What you bringBenefits
- Salary: £25,000 - £27,000 pro-rata
- Cycle 2 Work scheme.
- Monthly check of the consumables and ordering if required
- Recognition and Reward scheme.
- 33 days holiday per year inc Bank Holidays (pro-rata)
- Employee Assistance Programme.
- Training & development opportunity.
- Company events.
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
- Founded with a vision to provide exceptional facilities management services.
- Specializes in integrated facilities management across multiple sectors, ensuring client satisfaction.
- Experience spans over decades, with expertise in both public and private sector projects.
- Known for providing efficient solutions for large-scale projects in diverse industries.
- Works with a wide range of sectors including residential, commercial, and industrial buildings.
- Has a proven track record of supporting the infrastructure and utilities sector with specialized services.
- Emphasizes delivering projects on time and within budget, maintaining high standards of service.
- Customer First - We put customers at the heart of everything we do.
- Excellence - We strive to deliver excellence in every aspect of our work.
- Collaboration - We believe in working together, sharing ideas, and helping each other.
- Innovation - We are committed to continuous improvement and innovation.
- Integrity - We act with honesty, transparency, and fairness.
2030 Goal
Net Zero Emissions Target
The company aims to achieve Net Zero carbon emissions by 2030, demonstrating long-term commitment to combating climate change.
- The company has set clear energy efficiency goals and actively reduces waste.
- Works with suppliers who adhere to high environmental standards.
- Regularly assesses and improves sustainability practices.
- The company fosters a culture of inclusion, ensuring every employee is valued and respected.
- The company has gender diversity targets and focuses on equal opportunities across all levels.
- The company actively promotes gender balance in leadership roles.
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