Project Administrator

Description

The Project Administrator supports the entire project management and field operations teams to optimize the profitability of company projects. The primary purpose of the Project Administrator is to provide clerical and organizational support to the project and field teams. The Project Administrator shall conduct business professionally, strive for team excellence, and always emphasize Faulconer’s Core Values.

• Will be required to wear Personal Protective Equipment such as protective eyewear, safety vests, hard hats, and appropriate footwear
• Process Tracking to include internal follow-up with Operations Team and external project surveys.
• Prepare budget downloads and add cost codes into Heavy Job as needed.
• Coordinate and set up reservations (lunches, meetings, parking passes, hotels, etc.)
• Purchase Orders & Subcontracts - development, execution, entry, and change management in Viewpoint.
• Scheduling new hire orientations, completing associated paperwork, and organizing required training.
• Communication and Coordination with Field Staff about upcoming training
• Subcontractor Pay Applications including reviews for compliance, obtaining approval, and lien waivers.
• Upload latest plans and specifications into Procore as requested by project team
• Miss Utility set up and tracking.
• Code project invoices (project material, trucking, RSWA, etc.) for Project Managers.
• Assist in new vendor setup including W-9 & verifying insurance information.

Requirements

EEO Statement

Work Authorization / Security Clearance

• Must be able to learn, understand, and apply new technologies (Heavy Job, Viewpoint, Procore, etc.)
• Employee must be eligible to work in the United States.
• Excellent verbal, written and interpersonal communication skills, especially with Field Staff.
• On-site Field Staff Training (Heavy Job, Procore, etc.)
• Ability to effectively prioritize and execute tasks quickly and accurately
• A background check will be required.
• Drug screens are required after an offer is accepted, and continued employment is based on the initial drug screen and any future/random drug screens administered.
• Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
• Further clearance may be required by clients (i.e. government or military site access).
• Will be exposed to various weather conditions, working around moving machinery/equipment, excessive noise, and dust/dirt on job sites
• Driving records may be required.
• Familiarity with construction processes beneficial, but not necessary
• Proficient with the Microsoft Office Suite
• Detail oriented and organized
• Spanish speaking beneficial, but not necessary

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance