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Accounting Administrator
Employer undisclosedRole managed by a recruiter
Managing and recording all accounts payable and receivable transactions, providing customer quotes, and performing administrative duties for the Victoria branch of an HVAC manufacturer and distributor.
16d ago
C$60,000 - C$65,000
Expert & Leadership (13+ years), Junior (1-3 years), Intermediate (4-7 years)
Full Time
Victoria, British Columbia, Canada
Office Full-Time
Role
What you would be doing
vendor paperwork
customer paperwork
credit checks
month end tasks
filing systems
invoice issuing
- Prepare and process customer and vendor paperwork, ensuring all documentation is complete and accurate. This can include invoices, order acknowledgements, tracking information and packing slip information.
- Oversee the credit check process for new customers, and prepare the credit approval package for Branch Manager approval.
- Complete month end tasks required to close out the period based on the provided timelines.
- Keep track and report at month end Accruals for unbilled sales and unpaid invoices as well as in-transit inventory.
- Organize and manage physical and digital filing systems for efficient record- keeping.
- Prepare and issue invoices to customers and follow up on outstanding payments.
- Process cheque deposits (weekly or bi-weekly based on volume) and submit paperwork to head office on a recurring basis.
- Provide customer quotes by liaising with the Estimating and Customer Support team members.
- Process and manage all accounts payable and receivable transactions.
- Answer incoming calls via Microsoft Teams, respond to inquiries, and direct customers to appropriate staff members, by acquiring an understanding of the organization and the various departments in the branch.
- Track and work with vendors, customers and sales team to resolve any issues or discrepancies as they might arise.
- Process incoming and outgoing inventory branch transfers throughout the month and reconcile them at month end.
- Receive, record and apply customer payments within the accounting system (Great Plains).
- Greet visitors and customers, providing a welcoming and professional experience.
- When necessary, assist in the extraction and preparation of data for various reports.
- Manage and maintain office supplies and equipment, ensuring they are in working order.
- Handle, code, allocate and record vendor invoices (product & freight charges) into the sales and accounting platforms, ensuring they are submitted for timely payment
- Keep track and record the various costs associated with customer invoices. This can include product cost, freight, brokerage, credits and other costs.
- Order inventory as directed by Warehouse Manager and record it in the accounting system (Great Plains). Administrative Duties:
What you bring
communication
ms office
multitasking
organized
analytical
problem solving
- Likes to work in a stable and harmonious environment.
- Excellent spoken and written communication skills.
- Strong multitasking skills and proven ability to meet tight deadlines.
- Advanced knowledge of MS Office (Word, Excel, PowerPoint, and Outlook). Professional; must be tech savvy.
- Is extremely organized, has experience with calendar management and can prioritize tasks/projects independently.
- Has the ability to conduct oneself diplomatically and professionally.
- Must be extremely driven and motivated.
- Strong analytical skills and the ability to work well under pressure.
- Possesses strong customer service skills, both verbal and written.
- Has strong work ethic and integrity.
- Likes the challenge of problem solving.
- Ability to manage multiple tasks in an environment of rapid change and shifting priorities.
- Must be willing and able to work within a flexible time schedule.
- Exceptional accuracy and attention to details.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- credit check for new customers
Your recruiter
Your recruiting firm
- Combining nimble, tech-enabled sourcing with niche industry know-how, they fill roles ranging from temporary and contract to executive leadership.
- Their consultants work sectors such as IT, data analytics, life sciences, construction, finance, marketing, HR and engineering.
- They’ve helped clients execute major projects—from tech system rollouts to executive hires—by delivering tailored talent fast.
- With a consultancy mindset, they’ve positioned themselves for hands-on partnerships, acting as strategic talent advisors rather than just recruiters.
- They stand out by offering both speed on temporary and interim needs, and thorough executive search when senior leadership is at stake.
- Operating across major Canadian cities and the U.S., they bring local market insight to every placement.
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