Description

The QHSE Administrator will work within the Quality, Health, Safety, and Environment team and report directly to the Quality, Health & Safety Manager. This role provides high‑level administrative support essential for maintaining the company’s management systems, keeping information up‑to‑date, and facilitating statistical data communication across internal departments.

• Update spreadsheets, databases and inventories with statistical, financial and non‑financial data.
• Record accidents, first aid incidents, hazardous material handling, training, corrective actions, customer complaints and internal non‑conformances in relevant systems.
• Organise internal meetings and take minutes.
• Send meeting invitations, collate and distribute information for the QSHE team.
• Track QHSE actions and ensure timely completion through internal communication.
• Refresh notice boards with contacts, procedures, posters, performance results and QHSE information.
• Maintain quality documentation, including non‑conformance reports, audit schedules, procedures and policies.
• Keep SHE records such as inspection reports, accident logs, near‑miss reports and inventory lists.
• Provide administrative support for internal improvement projects with the QHSE team and stakeholders.
• Compile order sheets for first‑aid supplies and Personal Protective Equipment.
• Communicate QHSE information to internal and external stakeholders.
• Perform additional administrative tasks as directed by the Quality, Health & Safety Manager.
• Keep the Operational Audit Schedule current and distribute audit and CCI invitations one month in advance.
• Monitor the QHSE support mailbox daily, respond where possible and escalate as needed.
• Handle printing and filing duties.
• Draft monthly reports for review and release.
• Set up new contracts in Smart Hybrid SharePoint logbooks and grant appropriate access.

Requirements

• Order QHSE‑related operational mobilisation equipment.

Benefits

Be part of the Smart Team! A fantastic opportunity has arisen for a QHSE Administrator to join us at Smart Managed Solutions. The role follows a Monday‑Friday 08:00‑17:00 schedule and offers a hybrid working arrangement.

We are proud to be an employer that values growth and work‑life balance, offering comprehensive training and clear progression routes to help build a rewarding career. At SMART we help the world’s leading companies maintain their facilities to the highest standards through a customer‑centric experience. Over the past 10 years we have operated in top data centres and commercial facilities, delivering quality engineering services.

• Enrol and unenrol employees in mandatory online training.

Training + Development

Interview process

Visa Sponsorship

Security clearance