Front Office Coordinator/ Receptionist – Burnaby

Overview

First point of contact handling reception, office services and admin tasks.

Key Responsibilities

• courier coordination
• visitor reception
• access management
• facility updates
• invoice processing
• boardroom booking

Tasks

-Coordinate local and national couriers, including sending, receiving, and delivery of packages and mail. -Receiving clients, vendors, staff and other visitors, maintaining a professional reception area. -Handle phone lines, Reception Inbox emails, and general communications. -Oversee office space management for the Burnaby office. -Maintain building access records and coordinate fob distribution and collection. -Holistic approach to wellness – Take a proactive approach to your overall wellbeing. Access confidential services as a courtesy of Ausenco including online health and fitness programs, financial coaching, and confidential counselling services. -Update facilities information on the intranet and reception manuals regularly. -Coordinate boardroom, catering and meeting bookings, and setup/cleanup, including receiving outside attendees or presenters. -Receiving invoices and create purchase orders in the system. -Collaborate with reception teams across offices to share best practices and provide coverage as needed.

Requirements

• microsoft office
• 2 years
• interpersonal
• communication
• organisational
• multi‑tasking

What You Bring

-Excellent interpersonal skills -Proficient Microsoft Office skills. -Excellent telephone answering technique. -Good organisational and time management skills. -Ability to work in a confidential manner. -Strong verbal & written communication skills. -Minimum 2 years prior experience in an administration/reception-based role preferable. -Multi-tasking skills and the ability to work well independently and collaboratively across teams.

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Benefits

-Accessible leadership team – Work with highly reputable market leaders who value your contribution. -Career development - Be supported in your ongoing development.

About Ausenco

-Grew into a multinational consultancy over three decades, delivering full project lifecycle services. -Crafted landmark projects including gold and copper mines and large-scale industrial developments. -Expertise spans consulting, procurement, EPCM, operations, and maintenance across mining and industrial sectors. -Standout projects include major mining operations in Peru, Zambia, Indonesia and large-scale water and wastewater facilities. -Combines deep technical expertise with creative engineering to consistently deliver innovative, efficient solutions.

Sector Specialisms