Payroll Analyst

Description

The Payroll Analyst works within TransTech’s centralized Shared Services payroll function, handling weekly, bi‑weekly, and monthly payrolls in ADP Workforce Now. The role’s primary focus is on Davis‑Bacon and prevailing‑wage compliance and certified payroll reporting for multiple projects and jurisdictions. Success requires meticulous attention to detail, the ability to thrive in a fast‑paced environment, and flexibility as the organization grows through acquisitions.

In addition to processing payroll, the analyst ensures multi‑state compliance, supports internal controls, and contributes to continuous‑improvement initiatives by identifying recurring issues and recommending automation. The position also assists with the integration of newly acquired businesses, documenting standard operating procedures and participating in system testing and pay‑group setup.

• Calculate and validate prevailing wage and Davis‑Bacon requirements by job, county, and classification, including fringe benefits, cash‑in‑lieu, and applicable overtime.
• Prepare, review, and submit certified payroll reports (WH‑347 and/or customer/agency formats) accurately and on time.
• Audit timecards and supporting documentation for compliance (proper classification, hours by job/site, pay codes, fringes, deductions, apprentices/trainees rules when applicable).
• Reconcile certified payroll reports to payroll registers and job‑cost/labor distribution, researching discrepancies and driving corrections before submission.
• Maintain certified payroll documentation and audit trails (rate determinations, fringe calculations, authorized deductions, benefit support) for internal and external audits.
• Respond to compliance requests from customers, general contractors, and government agencies; support reviews, investigations, and audit remediation.
• Support end‑to‑end payroll processing in ADP Workforce Now across multiple pay groups and schedules (weekly, bi‑weekly, monthly).
• Enter and validate payroll inputs including time adjustments, special earnings, retro calculations, deductions, and garnishments.
• Execute payroll audits (earnings, hours, OT, fringes, taxes, deductions) and resolve exceptions prior to finalization.
• Partner with HR to ensure employee master data is accurate (new hires, terminations, transfers, pay rate changes, job changes, location changes).
• Assist with payroll reconciliations and reporting to Finance/Accounting, including labor allocations and GL‑supporting details as needed.
• Support multi‑state payroll compliance, including work location and taxation considerations.
• Ensure payroll adjustments follow internal controls and documentation standards; maintain confidentiality and audit readiness.
• Contribute to continuous improvement by identifying recurring issues and proposing process fixes and automation opportunities.
• Support the payroll integration of newly acquired businesses into Shared Services standards and ADP WFN processes.
• Help document and maintain SOPs, checklists, and training materials for payroll processing and certified payroll workflows.
• Participate in system testing, new pay group setup, and validation during transitions.

Requirements

• Experience preparing certified payroll reports and supporting compliance requests/audits.
• Strong working knowledge of payroll fundamentals (wages, OT, deductions, taxes) and documentation discipline.
• High attention to detail with the ability to manage multiple payroll calendars and tight submission deadlines.
• Strong Excel skills (pivot tables, lookups, data validation; able to work with large datasets).
• Excellent communication skills and a customer‑service mindset with internal stakeholders and external compliance parties.
• Detail‑obsessed accuracy and strong follow‑through.
• Deadline‑driven execution in a fast‑paced environment.
• Compliance‑first mindset and strong documentation habits.
• Analytical problem solving and root‑cause thinking.
• Adaptability to change (new locations, acquisitions, evolving requirements).
• Experience in ADP Workforce Now (payroll processing, reporting, time & attendance interfaces).
• CPP or FPC certification.
• Construction/government contracting background and experience with certified payroll portals/tools (as applicable).
• Experience supporting shared services centralization and/or post‑acquisition payroll transitions.
• 3+ years of payroll experience, including significant exposure to prevailing wage/Davis‑Bacon and certified payroll.

Benefits

Compensation is competitive and commensurate with education and experience. TransTech offers a comprehensive benefits package that includes health plans, a 401(k) with a generous match, dental and vision coverage, life and disability insurance, and an employee assistance program. Employees also receive paid time off, paid holidays, and bereavement leave, with health benefits effective the first of the month after 30 days.

• Free HSA health plan or traditional PPO.
• 401(k) with generous company match (Safe Harbor).
• Dental, vision, and optional coverage like accident & critical illness insurance.
• HSA and FSA accounts to save on healthcare costs.
• Company‑paid Life, Long Term Disability, and AD&D insurance.
• Confidential support for mental health, family matters, legal concerns, and more through our Employee Assistance Program.
• Discounts on gyms, shopping & entertainment.
• Health benefits kick in fast – first of the month after 30 days.
• Paid Time Off.
• Paid Holidays.
• Bereavement Leave.

Training + Development

Interview process

Visa Sponsorship

Security clearance