Senior Office Administrative Manager

Description

• Assist in internal and external communications and responding to routine inquiries from employees and external entities,
• Maintain a welcoming, safe, and tidy office environment for clients, visitors, and staff,
• Maintain office resources (space plans, furniture, supplies, office technology equipment, SharePoint Site),
• Review office vendor related expenses, process invoices and adhere to office budgets,
• Manage company correspondence, including phone calls, emails, mail, and packages,
• Order lunches and assisting with staff & client meetings,
• Perform human resource duties working with supervisors/delegates on new hire orientation/workspace and termination tasks/decommissioning,
• Serve as the safety coordinator (update evacuation plans, organize safety trainings, order equipment) and crisis event administrative representative for supporting offices,
• Participate in strategic initiatives.
• Keep all office manuals and pertinent office documentation updated,
• Support the Office Principal and be available / accessible for office business matters,
• Assist with timesheets and expense reports,
• Work with property management on office leasing matters, sustainability, security access, parking, and work order requests (i.e., HVAC, maintenance, etc.),
• Assist with travel, conference, and meeting arrangements,

Requirements

• Advanced in multitasking and prioritization,
• Advanced in Microsoft Office Suite/O365 applications,
• 8-10+ years of progressive experience in office operations or facilities management.
• Advanced customer service skills,
• Ability to identify, analyze, communicate, and implement process improvements,
• High level of professionalism and discretion in business matters to handle confidential information,
• Experience working with top leadership levels and interpreting company strategic goals,
• Ability to problem-solve and analyze data,
• Ability to work & support remotely
• Previous administrative experience within an AEC (Architecture, Engineering, or Construction Management) firm.
• Bachelor's Degree.
• Advanced written and verbal communication skills,
• Advanced organizational skills and attention to detail,

Benefits

• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Competitive paid-time-off (PTO) accrual.
• Incentive compensation for eligible positions.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Hybrid (in-person and remote) work environment.
• Tax-deferred 401(k) savings plan.

Training + Development

Interview process

Visa Sponsorship

Security clearance