Tendering Specialist

Description

• Customer Relations: Establish and maintain effective customer relationships to understand their needs and ensure a positive customer experience throughout the sales process. Provide necessary technical support to Sales Managers during customer meetings.
• Coordination: Ensure inputs for editing activities are provided on time and according to established quality procedures, in line with bid/estimate/quotation planning. Manage external services to support bid/estimation preparation, such as translations and governmental approvals.
• Documentation: Collect and archive documentation regarding offers/orders and record assumptions and decisions made during the development process. Regularly report the status of bids/estimates/quotations using defined tools and analyze reasons for tender outcomes.
• Preparation: Manage the preparation of all technical aspects (e.g., defining suitable technology and product types), financial aspects (e.g., total price sheet, cash flow analysis), and project management aspects (e.g., quantifying hours of engineering and commissioning) of bids/estimates/quotations.
• Target: Formulate competitive bids/estimates/quotations, considering the best available product mix and appropriate technical and commercial considerations for each situation. Ensure tenders are well-documented in a timely manner with full and accurate costs.
• Supplier Selection: Identify potential vendors for equipment and materials required for the project and technically evaluate supplier offers to ensure they match specifications. Collaborate with Supply Chain Management to coordinate requests to subcontractors.
• Risk Management: Identify potential risks in bids, quotations, and estimates, as well as related contract agreements. Provide information or participate in the Risk Review process according to Hitachi Energy policies.
• Information Coordination: Collect and collate all necessary information to prepare proposals, including technical and cost elements.

Requirements

• Skilled in risk identification and management, following company policies.
• Experience in supplier selection and evaluation, and collaboration with Supply Chain Management.
• Strong technical knowledge in defining suitable technology and product types.
• Ability to coordinate bid/estimate/quotation processes, ensuring timely and quality inputs.
• Proven experience in formulating competitive bids, estimates, and quotations.
• Ability to collect and collate technical and cost information for proposal preparation.
• Experience in project management, quantifying hours of engineering and commissioning.
• Expertise in managing financial aspects, including total price sheets and cash flow analysis.
• Strong customer relationship management skills and technical support abilities.
• Proficiency in documentation, status reporting, and analyzing tender outcomes.

Benefits

• 24 days holidays, plus bank holidays
• Inclusive Work Environment: We foster a diverse and inclusive workplace where everyone feels valued and respected.
• Competitive salary package
• Generous bonus scheme.
• Excellent company pension and wide-ranging benefits schemes.
• Top quality H&S culture alongside comprehensive training and personal development programmes.

Training + Development

Interview process

Visa Sponsorship

Security clearance