Assistant Project Manager - Remote Based

Description

• Regulatory & Permitting Support – Assist in the preparation of required permits, approvals, and regulatory documentation.
• Risk Identification & Escalation – Monitor potential project risks and communicate concerns to senior project managers for resolution.
• Cross-Departmental Coordination – Support collaboration between accounting, marketing, contracts, and design teams by facilitating communication and ensuring project alignment.
• Project Documentation & Reporting – Maintain organized project records, track progress, and assist in preparing reports for leadership and clients.
• Technology & Software Utilization – Stay up to date with and implement project management, design, and collaboration tools to improve efficiency.
• Stakeholder & Vendor Coordination – Coordinate with consultants, contractors, clients, and agencies to facilitate project execution and track external communications.
• Business Development Support – Assist leadership in identifying new project opportunities, building client relationships, and supporting networking efforts.
• Quality Control & Design Support – Support quality assurance efforts by helping review deliverables and ensuring compliance with industry and client standards.
• Marketing & Proposal Support – Assist in developing proposals, qualifications packages, and presentations by gathering project-specific content and supporting business development efforts.
• Resource Coordination & Staffing Support – Work with department leads to assist in tracking team assignments and workload distribution.
• Risk Monitoring & Problem-Solving – Track project risks, assist in mitigation planning, and escalate issues to the project manager as needed.
• Project Planning & Scheduling Assistance – Help develop and maintain project work plans, schedules, and resource allocation under the guidance of senior project managers.
• Multidisciplinary Team Collaboration – Collaborate with architects, engineers, designers, and external consultants to align project objectives and support technical requirements.
• Client Communication Support – Help coordinate client interactions, prepare updates, and ensure clear communication of project goals and deliverables.
• Contract & Scope Management Assistance – Assist in reviewing contracts and scopes of work, working with the Contracts Department to ensure alignment with project requirements.
• Budget Tracking & Financial Support – Assist in and prepare project budgets, tracking expenses, and ensuring financial performance aligns with company goals.
• Crisis & Conflict Resolution – Make project manager aware of internal team conflicts or client disputes.
• Process Improvement & Best Practices – Identify opportunities for workflow efficiencies, document lessons learned and support continuous improvement efforts.
• Interdepartmental Liaison – Act as a bridge between technical teams and business functions (e.g., accounting, marketing, and contracts) to facilitate smooth operations.
• Process Improvement – Identify inefficiencies in project workflows and contribute to refining internal processes to enhance productivity and quality.
• Proposal & Fee Development Assistance – Help prepare scope-of-services proposals, support fee development, and ensure accurate entry of information into the company’s sales tracking system.

Requirements

• Ability to create and maintain productive relationships with employees, clients, and vendors .
• Ability to meet worksite security requirements including USCBP / TSA background checks.
• Excellent communications and written skills.
• Ability to work in the US.
• Professional registration (PE/AIA/RA) in engineering or architecture, preferred.
• Ability to prioritize tasks.
• Knowledge of underlying principles of A/E industry.
• BA or MA or related four-year degree in engineering or architecture.
• Team Leadership skills to guide and direct project staff.
• Valid state driver’s license (any in US).
• Knowledge of project management processes.
• Ability to drive and maintain a safe driving record.

Benefits

• Professional Development & Certifications – Pursue ongoing training, certifications, and industry involvement to enhance expertise and credibility.
• Demonstrative progressive growth in engineering experience/knowledge with minimum 5 years industry experience .

Training + Development

Interview process

Visa Sponsorship

Security clearance