P.A. to Managing Director

Description

• Overseeing Reception, including liaising with the Receptionists.
• Full diary management; managing both work & personal appointments.
• Preparing paperwork for Managing Director as required/meetings etc.
• Proofreading correspondence and ensuring a high level of detail to all aspects of the role.
• Ensuring the general office facilities are intact, ordering of new computers, phones including mobile phones for Site Staff. Fire Risk Assessments, PAT testing, etc.
• Support the Managing Director with Human Resources administration including the recruitment process, processing new starters & leavers, as well as maintaining attendance records for the Division, including holiday, sickness and attendance records.
• Organise meetings and staff training as and when required.
• Maintain efficient filling and archive systems for the Managing Director and for employee records.
• Prepare monthly reports, collating information from various departments such as board reports and payroll information for the Division.
• Liaise with secretaries at Group and other Divisions.
• Effective liaison with Management Team on an ongoing basis, as required.
• First point of contact to deal with correspondence and telephone calls, ensuring urgent messages are actioned immediately.
• Minute meetings, type up notes and present in a professional format.
• Running errands / ad hoc tasks where required.

Requirements

• Essential: Comfortable working within a fast-paced working environment. This is a fast-paced role, best suited to those who prefer a varied and busy workload.
• Dictation and the ability to send emails on behalf of the Managing Director.
• Essential: Experience of working in a secretarial/PA role supporting Senior Director level roles.
• Demonstrates a high level of discretion and confidentiality.
• Essential: Ability to prioritise workload according to MD/Divisional demands.
• Ability to prioritise workload according to MD/Divisional demands and meet tight deadlines.
• Strong communication and listening skills.
• Ability to work on own as well as part of a team.
• Proficient IT skills along with a good working knowledge of Microsoft Office (Outlook, Word, Excel and outlook) and the ability to adapt to new systems.
• Excellent administration and organisation skills.
• Secretarial support such as typing up correspondence, diary management and organising meetings.
• Comfortable working within a fast-paced working environment.
• GCSE Maths and English – Grade 4/C or above (or equivalent)

Benefits

• Competitive annual bonus
• Full P. A support to the Managing Director.
• 25 days holiday, plus bank holidays
• Access to discounts and benefits portal
• Cycle to Work Scheme
• Competitive salary
• Contributory pension scheme
• ShareSave Scheme
• Life assurance
• Holiday purchase scheme

Training + Development

Interview process

Visa Sponsorship

Security clearance