Site Administrator

Description

• Provide administrative support to subcontractors and project teams as required.
• Coordinate onboarding paperwork and ensure all personnel have valid certifications.
• Manage filing systems, emails, printing of drawings, and document control.
• Handle incoming and outgoing documentation through common data environments (CDEs) such as Procore, Viewpoint, or SharePoint.
• Maintain and manage all site documentation, including drawings, registers, daily reports, and correspondence.
• Organise site meetings, prepare meeting minutes, and ensure distribution of updated documentation.
• Assist with compiling and filing health & safety documents, RAMS, permits, and compliance records.
• Assist with processing invoices, delivery dockets, and timesheets.
• Track small tools, consumables, and site expenditure.
• Maintain site attendance records and subcontractor registers.
• Track deliveries, record materials received, and report discrepancies.
• Maintain inventory logs and coordinate with suppliers to ensure timely delivery of materials.
• Assist with preparing requisitions and maintaining procurement files.
• Support general site logistics and communication between project stakeholders.
• Support the Site Manager with maintaining site diaries and weekly progress reports.

Requirements

We are seeking an organised, detail-oriented Site Administrator to join our construction and development team in North Dublin. This role supports the Site Manager and wider project team in ensuring smooth day-to-day site operations, accurate documentation, and efficient office coordination. It is an excellent opportunity for someone looking to build or advance a career within the construction and property development sector.

• Ability to manage multiple tasks in a fast-paced construction environment.
• Strong communication skills and ability to work well within a site team.
• Proficient in MS Office (Excel, Word, Outlook).
• Construction-related course, business administration, or document control training is an advantage.
• Excellent attention to detail and accuracy.
• Safe Pass may be required depending on site access.
• Strong organisational and time-management skills.
• Previous experience in a Site Clerk, Site Administrator, or related construction admin role (preferred but not essential).
• Leaving Certificate or equivalent required.

Benefits

• Career development and training opportunities.
• Supportive and collaborative team environment.
• Competitive salary based on experience.
• Opportunity to work with a leading developer on a high-profile project in Navan.

Training + Development

Interview process

Visa Sponsorship

Security clearance