Receptionist

Description

What is the opportunity? Reporting to the Equipment Director, the Receptionist will be the first point of contact for visitors and phone inquiries, providing general office support and reception duties. The ideal candidate will have previous experience in construction, be organized, motivated, detail‑orientated and driven.

• Greet staff and visitors warmly at the reception desk.
• Provide fast and accurate administrative and clerical support.
• Perform daily documentation, filing, and typing tasks.
• Maintain organized document files.
• Handle general clerical duties such as photocopying, mailing, and courier services.
• Support various departments with client meeting assistance and presentation preparation.
• Provide direct administrative assistance to the Equipment team.
• Coordinate and organize internal and external events.
• Book boardrooms and set up client meetings.
• Manage office and safety supplies, including stationery.
• Keep office equipment and common areas, including kitchen and boardrooms, tidy and functional.
• Monitor inventory levels and replenish supplies as needed.

Requirements

• Minimum two years of office‑related experience.
• Proficient with MS Office (Word, Excel, PowerPoint); SAP experience is a plus.
• Ability to work independently with accurate data entry and record keeping.
• Strong attention to detail, organizational skills, and discretion with confidential information.
• Effective problem‑solving and ability to prioritize tasks in a dynamic environment.
• Excellent communication skills, handling sensitive customer issues tactfully.
• Demonstrated capability to thrive in a fast‑paced, dynamic workplace.
• Strong interpersonal skills for dealing with employees, visitors, and customers.

Benefits

At Aecon we ensure you and your family receive services to support mental, emotional, and physical well‑being; we help you build your career through Aecon University and Leadership Programs; we are committed to inclusive work environments through Equity, Diversity & Inclusion training, Women in Trades, Diversity in Trades programs, and Employee Resource Groups; and we are a leader in sustainable construction, minimizing our impact on the environment and surrounding communities.

Training + Development

Interview process

Visa Sponsorship

Security clearance