Document Controller

Description

• Assist Engineering regarding documentation processes and queries.
• Produce and maintain documentation; receive, process and control deliverable and non-deliverable documentation using the Candu Electronic Document Management System:Process, print and distribute documentation received from Candu, client, site, and suppliers.Monitor and update document baseline.Process and record requests for filing documentation received from Candu or third parties, includes all supporting information, administrative and technical records.Interface with internal and external service providers (e.g., courier, IT) to meet project schedules.Coordinate all aspects of formal documentation shipments to customers and suppliers, including tracing of shipments with SP Courier Services if required by contract.
• Ensures quality of all drawings and documents prior to issue by reviewing quality assurance requirements electronically, as per established document control checklists.
• Uses initiative to identify, investigate and solve problems.
• Maintains and enforces project procedures associated with relevant Document Control / Record Management processes.
• Interface with internal and external service providers (e.g., courier, IT) to meet project schedules.
• Assist Document Control team members by training and coaching.
• Process and record requests for filing documentation received from Candu or third parties, includes all supporting information, administrative and technical records.
• Generate statistic and ad hoc reports; conduct system queries on the status of documents.
• Coordinate all aspects of formal documentation shipments to customers and suppliers, including tracing of shipments with SP Courier Services if required by contract.
• Administer and enforces all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives. This is done by following electronic workflows through our internal electronic document management system.
• Process, print and distribute documentation received from Candu, client, site, and suppliers.
• Monitor and update document baseline.
• Coordinates document management activities with internal departments and clients by joining or creating online meetings to discuss the activities needed to release documentation inside and outside of the company.
• Ensure the established documentation work processes are implemented, followed, and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trails.
• Ensure the timely and accurate processing and recording of deliverables per project contractual obligations, to meet schedules and avoid monetary penalties/delayed placement of orders/inaccurate information.

Requirements

• A minimum of 5 years experience in related field.
• Proficient in using computerized Document Management applications / Electronic Document Management Systems (EDMS).
• Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat,Foxit and File Transfer Protocol.
• Knowledge of the Records Management System.
• Good understanding of company and project requirements, and able to offer practical suggestions for Document Control involvement.
• College graduate in Business Administration or a technical subject from a college of recognized standing or equivalent experience resulting in a sound knowledge of some business principles, including open-mindness, attention to detail, Understanding the intent of our policies and procedures, team player understanding all personalities and learning styles. (ex : attention to detail, understanding polices and procedures, etc.).
• Knowledge and proficiency in the Document Management.
• Good understanding of the document security requirements through the document processing stages including restrictions and export permitst.
• Condition of hire – pass security clearance.
• Good organizational skills with accurate attention to detail, with the ability to establish priorities and work under pressure to meet schedules.
• Demonstrated capability of working under tight timelines.
• Self-starter, requiring minimum guidance.
• Knowledge and proficiency in Nuclear codes and standards like N286 specifically in the capture of documentation using enterprise management software.
• Good understanding of engineering and procurement documentation.

Benefits

• Flexibility in work hours to accommodate 8:00 am start time & 6:00 pm finish time, work hours laid out by manager within a 7.5 work day.
• Overtime when applicable.

Training + Development

Interview process

Visa Sponsorship

Security clearance