Operational Services Coordinator
Harris
Admin support for operations, managing inbox, partner setup, and documentation.
10 days ago ago
$23 - $35
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years), Junior (1-3 years)
Full Time
St Paul, MN
Office Full-Time
Company Size
1,517 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Commercial
Industrial
Institutional
Design and Engineering
Construction
Building Automation
Service
Manufacturing
Role
What you would be doing
erp setup
erp management
bluebeam overlay
permit submissions
bid management
manual creation
- Research and communicate with team members and other departments to accurately respond or redirect emailed requests.
- Thoroughly analyze terms and conditions and flag items for further review by escalating to the appropriate department when needed.
- Ensure payment remittance/billing and legal information is current and validate by communicating with external customers and vendors.
- Create Operations + Maintenance manuals at the end of projects for distribution to customers, as requested.
- Complete and submit permit applications based on project scope requirements. Ensure documents submitted comply with state and local permitting laws.
- Assist with archives.
- Create bid folders and specs.
- Allocate p-card charges for various departments. Communicate effectively with card holders to meet allocation deadlines. Maintain efficient record-keeping processes for p-card receipts.
- Assist with transcription and digitizing of jobsite and other logs, as requested.
- Set-up business partners (vendors, customers, and employees) in various Harris ERP systems.
- Manage and maintain business partners in Harris ERP systems to ensure alignment and minimize duplication.
- Download project plans and specs into Harris network and distribute to subcontractors for bidding.
- TIFF documents and Overlay drawings in Bluebeam as requested.
- Prepare FedEx and/or other courier services, as needed
- Process credit applications and forms for local and out of state vendors by applying knowledge of company information and business structure.
- Request and maintain Certificates of Insurance for St Paul and other regions as requested.
- Assist with p-card administration and distribution, as needed.
- Create weekly bid list and distribute to team members.
- Print necessary plans/CAD drawings on Harris plotting machines, as requested.
- Manage shared operational services team email inbox by answering basic inquiries, forwarding requests to the correct department, sorting emails to appropriate folders, categorizing, and overall organization of emailed requests and information.
What you bring
qa/qc
microsoft office
associate degree
teamwork
admin support
mechanical contracting
- QA / QC
- 2+ years if experience writing business level correspondence
- Ability to work as part of a team and take direction from multiple stakeholders
- Proficient with Microsoft Office – advanced typing skills
- Associate’s degree in business or related preferred
- 2+ years of experience providing administration support to a group or division
- Knowledge of mechanical contracting preferred
- Vacation time, sick time, and paid holidays
- Front desk back-up coverage.
- Short-Term Incentive Plan
- Medical, dental, vision, and life insurance
- Paid Parental leave
- 401K with company match
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
1948 Founded
Year of Establishment
The company was established in 1948 in St. Paul, Minnesota.
4.3M sq ft campus
Zero-Energy Corporate Campus
Constructed a massive zero-energy corporate campus with advanced fabrication and quality assurance.
- Evolved from a regional mechanical shop into a nationwide design‑build force.
- Combining in‑house engineering, BIM/VDC, prefabrication and controls expertise, they bridge design and construction seamlessly.
- With fourteen regional offices and a portfolio spanning stadiums, power plants, hospitals and corporate campuses, their reach is vast.
- Projects range from Allegiant Stadium and VA hospital in New Orleans to net‑zero corporate campuses with massive prefabricated systems.
- Their engineering-led Design Studio champions energy modeling, CFD analysis and smart layouts to optimize performance.
- Construction services cover HVAC, plumbing, process piping, commissioning, automation and quality assurance.
- Manufacturing and conveyor divisions produce sheet metal, plumbing systems and sanitary conveyor solutions for diverse industries.
- They emphasize prefabrication and JIT delivery, turning complex mechanical systems into precisely timed offsite assemblies.
- Honesty – We are open, transparent and committed to doing the right thing.
- Passion – We love what we do.
- Creativity – We are curious, resourceful and always willing to learn.
- Accountability – Whatever we do, we own it.
- Teamwork – We trust each other. We challenge each other. From there, anything’s possible.
- Empowered team members united in common purpose working together without barriers and delivering remarkable results.
- Commitment to continuous improvement and business growth supported by flexibility, mentorship and personal development.
- One team caring for and respecting each other and our customers in a fun, hard‑working and safe environment.
- Certainty that risk will be managed; safety will be a top priority; and buildings will operate as expected.
53% Less Energy
Energy Efficiency Achievement
Cascade Meadow project achieved显著 less energy use than code through sustainable features like geothermal coils and green roofs.
LEED Platinum
Sustainable Building Certification
Delivered U.S. Bank Stadium with LEED Platinum certification, showcasing advanced environmental design.
Net Zero Energy
Renewable Energy Utilization
Corporate campus designed to achieve net zero energy usage, powered entirely by renewable sources.
- Delivers LEED-certified projects ranging from Certified to Platinum levels.
- Patent-protected sustainable processes (Fluidized Bed Incineration) with patents pending for new energy-efficient processes.
- Conducts building performance assessments to identify low-cost environmental improvements in energy, ventilation, and indoor air quality.
2017
Year of Inception
The company's talent and culture focus group was created in 2017, establishing a foundation for their inclusion and diversity efforts.
- Signed on to Culture of CARE initiative of Associated General Contractors to attract diverse talent.
- Inclusive Leadership training added for leaders to foster psychological safety.
- No gender‑specific statistics publicly provided.
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