Clerical Support Specialist

Description

• Input notes, diaries and maintain timely task completion in incident/claims database.
• General administrative support to ensure that claims are tracked and processed timely and accurately.
• Collect information and supporting documentation regarding incident reports and claim files; follow up and initiate additional communications to ensure information is accurate and complete.
• Review new incident reports and set-up incident records.
• Maintenance, administration and upkeep in a centralized repository of safety, incident, and legal documents.
• Maintain and update databases and with accurate and complete information.
• Provide administrative support to the Legal and Safety Departments.
• Answer phone and refer calls to appropriate personnel or provide requested information
• Maintain and manage individual and shared business email accounts.
• Responsible for incoming and outgoing mail.
• Prepare reports, analysis, and communications such as spread sheets, tables, charts, and presentations in relation to incidents, claims, safety and legal matters.
• Compose correspondence to company personnel and external agencies as required.
• Maintain strict confidentiality related to incidents, claims, legal, environmental, safety, and security issues.

Requirements

• Ability to prepare written correspondence and reports that create a professional image for Tuff Shed.
• Ability to read, write and understand instructions given orally, in writing and/or in diagram form.
• Experience working in a safety and/or legal capacity a plus.
• Ability to solve problems using sound logic and good business judgment.
• 1-3 years in a clerical or administrative support role, preferred.
• Excellent attention to detail
• Excellent organizational skills including the ability to prioritize and coordinate multiple tasks using different systems.
• Strong interpersonal skills with the ability to effectively interact with staff at all levels in varying departments and positions.
• Experience in or aptitude to learn multiple databases and systems.
• Strong computer literacy, including Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Strong written and verbal communication skills including professional phone etiquette.
• Ability to effectively communicate at all levels, including customers, business partners, suppliers, co- workers, and managers.
• Work effectively in a multi-disciplinary environment.

Benefits

• Medical Benefits including Virtual Visits- The care you need-when, where and how you need it!
• Flexible Savings Account (FSA)
• Employee Stock Ownership Plan (ESOP) – You’re more than an employee - Get rewarded for long and loyal service with ownership interest in the Company
• Competitive compensation and bonus programs (based on position)
• Paid Time Off and Paid Holidays.
• Dental & Vision Benefits
• Early access to Your Pay! - Why wait until pay day?
• 401(k) plan

Training + Development

Interview process

Visa Sponsorship

Security clearance