Project Training Services Administrator

Description

• Implement new project-specific requirements in systems as required.
• Onboard direct employees, contractors and subcontractors into systems such as 3DSafety and the Rail Industry Worker (RIW) system to ensure compliance against John Holland standards as well as state, industry, regulatory and client requirements.
• Upload and maintain competency documentation across systems.
• Generate and analyse expiry reports to support timely competency recertification.
• Ongoing liaison with subcontractor organisations regarding worker compliance and ensuring they follow processes for worker onboarding.
• Maintain standards and processes and ensure all project personnel are aware of these standards and subsequent adherence.
• Utilise systems such as SuccessFactors, Rail Industry Worker (RIW) and 3DSafety, for training administration and data entry.
• Manage the scheduling, tracking, and documentation of employee medicals in line with company and industry standards.
• Develop and maintain strong working relationships with key internal and external stakeholders.
• Maintain a compliant workforce by auditing these systems and following up with respective workers and subcontractor organisations to retrieve renewed licenses and certifications as well as new certifications based on role changes.

Requirements

• Strong administrative skills with advanced computer literacy and attention to detail.
• A minimum of 3 years’ experience in administration, preferably in the construction industry.
• Proven ability to manage multiple priorities and work effectively under pressure.
• Proficient in Microsoft tools such as Outlook, Word and Excel, with the ability to quickly learn new systems and software. Skilled at troubleshooting and finding ways to improve digital processes.
• Experience in Rail Industry Worker (RIW) and/or 3D Safety competency management systems is desirable.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance