Subcontracts Manager

Description

• Prepare & review contract approval paperwork (SSJ, RRC, BURRC and Tender Board paperwork) in support of ITT’s and awards.
• This position will be responsible and accountable for the planning and delivery of all subcontract activities required in support of tendering, pre-FEED, FEED and project execution activities within the business line.
• Forecast and manage subcontract resource requirements, ensuring appropriate team capacity and capability to meet project demands.
• Actively manage team workload, priorities, and succession planning to ensure effective coverage across projects and regions.
• Reporting to the Subcontracts Manager – Asset Solutions this position will be required to work on their own initiative dealing directly with the business line stakeholders, to plan, tender and manage all subcontracts activities in line with Petrofac best practice.
• Lead, manage and monitor the development and implementation of subcontracting strategy papers.
• Proactively identify and mitigate risks and capitalize on opportunities within the subcontracting lifecycle, including supplier performance, market conditions, and contractual obligations
• Forecast and manage subcontract resource requirements, ensuring alignment with client needs and effective allocation of team capacity.
• Lead, manage and monitor the development of subcontract asset plans, ensuring alignment with overall business strategy, client requirement.
• Provide oversight and direction to the team in preparing, issuing, and managing Invitation to Tender (ITT) packages, including commercial evaluations and recommendations for award.
• Analyse project and operational plans, schedules, and scopes of work to inform subcontracting approaches and timelines.
• Drive the development and implementation of standardised ITT and contract templates to enhance efficiency and consistency.
• Drive and monitor subcontractor performance management plans, including the execution of formal performance reviews.
• Manage a diverse portfolio of subcontracting activities across multiple projects, clients, and geographies.
• This position will be responsible and accountable for the leadership, performance and management of a team comprising of Subcontracts Specialists, Senior Subcontracts Specialists and Contract Assistants.
• Ensure all subcontracts include appropriate back-to-back coverage with client terms, and that any exceptions are approved in line with the DoA.
• Maintain and monitor subcontract governance, identifying and implementing opportunities for improvement and risk mitigation.
• Lead, manage and monitor asset transitions, ensuring timely development and negotiation of back-to-back subcontracts.
• Provide accurate and timely updates, reporting, and insights to internal stakeholders to support informed decision-making and effective project execution.
• Ensure team compliance with company processes, governance, and SCM procedures in all subcontracting activities.
• Review and approve contract drafts, negotiations, and amendments prepared by the subcontracts team.
• This is dual role to provide strategic management in support of subcontract activities and hands on delivery and implementation
• The Subcontracts Manager will lead, oversee and manage all assigned subcontract activities for Petrofac’s Asset Solutions business in accordance with the Supply Chain Management functional objectives and will ensure effective processes, procedures and resources are deployed.
• Manage the delivery of the full subcontract activity cycle from requirement identification through to contract close-out (sourcing, pre-qualification, supplier qualification, tender process, negotiation, award, post-order management and contract close-out).
• Build and lead a performance driven subcontracts team, promoting accountability, development, and operational excellence in support of business objectives.
• Develop and implement subcontracting strategies aligned with project delivery requirements, client expectations, and Petrofac company, policies and procedures.
• Lead and manage a subcontracts team ensuring all activities are carried out fully in accordance with Petrofac’s policies, processes and procedures across a portfolio of projects and clients.
• Ensure robust contract change control processes are followed, including logging and approval of all amendments and variations.
• Lead, mentor, and develop a high-performing subcontracting team by addressing performance issues, fostering continuous improvement, and building functional capability.
• Contribute to and promote a performance culture within the subcontracts team, improving focus on performance and value creation.
• Lead, manage and monitor subcontracting strategy and planning in support of asset transitions and input into the broader SCM Transition Plan.
• Lead, manage and monitor resolution of subcontractor disputes and claims in coordination with legal and commercial teams, ensuring timely and cost-effective outcomes.
• Resolve internal and external challenges through effective communication, collaboration, and stakeholder management, maintaining alignment with business priorities.
• Lead and manage the negotiations on contract terms with suppliers in line with Petrofac Best Practice and lead justifications for any significant exceptions for senior management approval.

Requirements

• Assertive and persuasive communicator who can influence outcomes and defend commercial positions while maintaining professionalism.
• Strong negotiation skills with a track record of achieving favorable commercial and contractual outcomes with subcontractors.
• Strong ethical standards and integrity in all subcontracting activities, promoting transparency and compliance with governance frameworks.
• Few years of experience of onshore and offshore contract terms is preferred. This covers LOGIC On and Offshore Services terms and conditions, service agreements, rental agreements, purchase agreements, charter parties, confidentiality agreements, EPCI contracts.
• Ability to build and maintain effective relationships with subcontractors, clients and internal stakeholders to drive performance, compliance, and collaboration.
• Highly motivated, results-driven, and proactive, with a focus on delivering against project schedules and commercial targets.
• Legal Bachelor’s degree preferred.
• Extensive end to end subcontracts experience within project and operational delivery
• Experience of building, developing, leading and managing a subcontract is essential.
• Committed to health, safety, and environmental leadership, demonstrating a proactive approach to risk management within the subcontractor base.
• Knowledge of Microsoft Office is essential.
• Proven track record of end-to-end subcontracts execution for onshore and offshore services
• Proficient in Microsoft Office applications and experienced in procurement/subcontracting systems such as Oracle, SAP, or equivalent ERP platforms.
• Adaptable and flexible, with the capability to work within dynamic project environments and respond effectively to client and company requirements.
• Experience in drafting contracts in differing commercial and contractual arrangements
• Experienced leader with the ability to mentor, develop, and motivate subcontracts or supply chain teams in high-pressure environments.
• Proven ability to develop, implement, and execute subcontracting strategies that align with overall project and business objectives.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance