Project Administrative Coordinator – Municipal Infrastructure

Description

• Track schedules, budgets, and deliverables using project management tools (MS Project, Excel, or Dynamics 365).
• Prepare, format, and maintain project documents including reports, proposals, tender submissions, and meeting materials.
• Contribute to continuous improvement by supporting process standardization and quality control of project documentation.
• Assist with client invoicing, purchase orders, and expense tracking in collaboration with accounting and project teams.
• Participate in project and client meetings by preparing agendas, recording minutes, and following up on action items.
• Communicate with municipalities, subconsultants, and internal teams to ensure information is properly documented and shared.
• Coordinate project set-up, document control, and closeout activities including archiving and maintaining digital project records.
• Support Project Managers in the administrative coordination of municipal infrastructure and transportation projects.
• Maintain awareness of basic civil and municipal terminology to support accurate documentation and communication.

Requirements

This is an excellent opportunity for an organized, detail-oriented individual interested in administrative excellence within a technical consulting environment.

We are seeking a Project Administrative Coordinator who thrives on organization, collaboration, and precision. In this role, you will provide administrative and coordination support to Project Managers and Engineers working on municipal and transportation infrastructure projects. You’ll help ensure that project documentation, communication, and reporting processes run smoothly—while maintaining an awareness of the technical context behind the work.

• Strong attention to detail and commitment to document accuracy and formatting standards.
• Diploma or degree in Business Administration, Project Management, or Civil/Infrastructure Technology (or equivalent experience).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of Microsoft Dynamics 365 or similar ERP/CRM tools is an advantage.
• Ability to collaborate within multidisciplinary teams and adapt in a fast-paced, deadline-driven environment.
• Excellent communication, organization, and multitasking skills.
• Familiarity with municipal infrastructure projects (roads, sewers, water, or transportation) is an asset.
• 2+ years of experience providing administrative or coordination support within an engineering, construction, or consulting environment.

Benefits

Welcome to CIMA+

Welcome to people with an inspiring vision of the future and challenge seekers.

Welcome to a commitment to sustainable development you can relate to.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and the opportunity to work on projects you can relate to.

Accommodations are available on request. Your Business Partner will process your request.

At CIMA+, you’ll find a place where your ideas and perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for people.

• Flexible work schedule in a hybrid work mode
• Retirement Savings Plan (RRSP) with up to 4% employer contribution
• As an employee-owned company, an annual opportunity to purchase shares for all employees
• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week
• Employee and Family Assistance Program
• Tailored training to improve your existing skills
• 3-5 weeks of vacation, based on years of relevant experience

Training + Development

Interview process

Visa Sponsorship

Security clearance