AP Specialist

Description

• Assist in maintaining and updating accurate records of financial transactions, including filing invoices, receipts, and other relevant documentation
• Identify areas for process improvement in the accounting workflow and contribute ideas for increased efficiency
• Collaborate with other departments to resolve any payment, billing, or financial discrepancies, providing clear and effective communication
• Review, verify, and process invoices for accounts payable, ensuring timely payment of vendor invoices and adherence to company policies
• Support audits by gathering documentation and information as required
• Assist with preparation of weekly check run
• Provide general administrative support to the accounting team as needed
• Assist with front desk coverage on an as-needed basis
• Assist in tracking and managing accounts payable by preparing aging reports and following up past due vendor invoices
• Maintain and update accounting software systems, ensuring data is current and accurate
• Collaborate with colleagues to streamline accounts payable processes and improve efficiency

Requirements

• Must be able to lift up to 10 pounds at times
• Strong data entry and numerical skills
• Ability to work with and manage high volume of vendor invoices on a daily and weekly basis
• Proficient in using billing software and accounting systems – QBO, Sage Intacct, Navision a plus
• Ability to work efficiently and maximize productivity
• 3 to 5 years’ experience in accounts payable
• Ability to identify and resolve billing discrepancies or issues
• Must be able to work in-office Monday through Friday
• Prolonged periods sitting at a desk and working on a computer
• Must be team-oriented and able to fulfill and adapt to the requests of our internal and external customers
• Strong attention to detail and accuracy in handling billing records
• Effective time management skills to meet deadlines and handle multiple tasks simultaneously
• Ability to work with multiple divisions
• Expertise in the following computer programs: MS Excel, Word, PowerPoint, Outlook, SharePoint
• 2-year business degree in finance, accounting, or related field preferred
• Excellent written and verbal communication skills
• The ability to work in a fast-paced office environment
• Commitment to integrity and ethical behavior and the proven ability to maintain confidentiality

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance