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Project Administrator
Balfour Beatty Plc
International infrastructure group delivering construction, support services & infrastructure investments.
Admin support for construction site: manage docs, timesheets, reports, and communications.
13d ago
Junior (1-3 years)
Full Time
Edinburgh, Scotland, United Kingdom
Onsite
Company Size
26,000 Employees
Service Specialisms
Construction services
Support services
Infrastructure investments
Project management
Engineering
Asset operation and maintenance
Infrastructure financing
Rail construction
Sector Specialisms
Residential
Off-site solutions
Pipe fabrication and installation
Infrastructure Investments
Construction Services
Support Services
Civil engineering
Building
Role
What you would be doing
supply management
reception
reporting
timesheet upload
ms office
zero harm
Support the efficient running of the site office, including replenishing site and office supplies (e.g., PPE, general welfare).
Cover reception when required, screening telephone calls and handling messages and enquiries.
Collate and prepare reports; assist with inductions and all M-Site (Biometric system) requirements.
Maintain holiday trackers for site-based employees.
Arrange and attend team meetings/conferences as required, taking minutes.
Maintain accurate and secure paper-based/electronic filing systems, including archiving.
General admin duties including minute-taking, typing, photocopying, and scanning.
Upload timesheets/hours onto Oracle R12 & Replicon software, ensuring allocation sheets are submitted and received on time for accurate cost allocations and adjustments.
Book conference rooms internally and externally for team meetings.
Maintain full confidentiality of sensitive business issues.
Carry out any other admin tasks required by your line manager.
Use MS Office to produce spreadsheets, documents, and presentations as needed.
Ensure a relentless focus on Zero Harm and support the delivery of UKCS’s sustainability activities.
What you bring
microsoft office
sharepoint
admin experience
time management
communication
teamwork
Ability to work well under pressure and to tight timescales.
Excellent IT skills, including Microsoft Office (Excel, Word, PowerPoint) and SharePoint.
Honest, reliable, and professional.
Excellent communication and interpersonal skills.
Previous secretarial and/or administrative experience is desirable.
Ability to multi-task and work independently as well as in a team.
Organised with excellent timekeeping skills.
Strong team working skills and the ability to build relationships at all levels.
Highly motivated, proactive, and practical administrator.
Benefits
25 days paid annual leave (pro rata)
Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
Pension, share incentive plan, volunteering leave, recognition schemes and much more…
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