Has supervisory responsibilities for up to 6 direct and/or indirect reports including Associate Property Managers, Operation Managers, Portfolio Assistants, Portfolio Administrators and Administrative Assistants.
Provide mentoring, coaching, direction, and leadership to employees in order to achieve company and client results
Take proactive approach to identify and capture new business, referral or consulting opportunities
Maintain courteous, professional, service-oriented rapport with tenants and owners
Ensure on-going contracted vendor services are performed on schedule and on budget, ensuring services meet contract specifications
Act proactively to identify opportunities to add value to clients and client’s assets
Interface with property vendors and contractors to ensure prompt response to maintenance issues
Attend construction meetings
Review and approve, within prescribed limits of authority, vendor and contractor invoices
Promote and maintain a positive working environment in alignment with Kidder Mathews values and culture
Review and collect receivables from clients
Review monthly operating statements as prepared by Property Accountant
Review contract specifications and makes necessary changes or updates
Prepare financial analysis for new leases and lease renewals, as required by client
Administer Property Management Agreement, to include tracking renewal and expiration dates, fee increases, report and budget due dates, etc.
Ensure monthly physical property inspections are completed; partner with contractors/building engineers to follow through on any needed repairs or maintenance
Conduct new tenant orientation
Review final punch list prepared by Construction Manager and ensures that all punch list items are corrected
Supervise tenant move in and move out process and conduct move in and move out walk throughs with tenant
Partner with Construction Manager and General Contractor to ensure schedules are met and improvements are performed in accordance with tenant requirements and building standards
Promote and foster courteous, professional and collaborative relationships with co-workers and members of other Kidder Mathews divisions
This is a standard office environment with standard office noise like talking, office equipment, etc. In addition, this position may visit tenant sites in various settings which can be industrial in nature with loud noises and mild fumes.
Manage and lead a team which may include Property Manager(s), Administrative Assistant(s), Operation Manager (s), Portfolio Administrator(s) and Portfolio Assistant(s) including recruitment, onboarding, supervision, scheduling, training, development, evaluation and disciplinary action of employees
Generate and/or review with Property Accountant and approve annual CAM reconciliations Review and approve monthly accruals
Create tenant emergency procedures manual for new assignments
Request/review/recommend bids for contracted services
Partner with Property Accountant(s) to ensure accurate and on time accounting deliverables
Take proactive approach to leasing and referral opportunities
Act as “team captain” for annual budgeting process in conjunction with Property Manager(s), Operations Manager (s), Property Accountants, Building Engineers and other support staff
Provide financial analysis for new leases and lease renewals
Partner with Building Engineers or contracted maintenance vendors to schedule repairs and work orders
Meet with tenants and negotiate lease renewals in accordance with Client’s specified lease perimeters, as appropriate
Encourage and promote cohesive and collaborative relationship with listing agent(s).
Conduct walk throughs, as needed, with Construction Manager and General Contractor and tenant during construction process
Prepare annual corporate operating budget for assigned portfolio
Has indirect supervisory responsibilities for Building Engineers.
Ensure all vacant space is in “market ready” condition based on individual client requirements
Ensure budgeted maintenance and repairs are performed on schedule
Generate and/or review and finalize monthly operational narrative report to client. Review and mentor Property Manager (s) on your team in the property budget, CAM, financial reporting, and corporate budget processes.
Maintain construction file
Review monthly operating statements for assigned portfolio
Create tenant “welcome package” for new assignments
Promote and foster confident, comfortable relationships with tenants and owners
Responds to and resolves tenant concerns; meets with tenants as required to ensure that tenant needs are met, and that high quality property management service is achieved
Hold final accountability for annual property budgets
Requirements
real estate
supervisory experience
property management
ms excel
bachelor's
financial analysis
Accurate, attentive, detail oriented, with strong analytical skills
Demonstrated understanding of the budgeting process
Willingness and demonstration of professional development and continual learning
Real Estate License required
Ability to work with minimal supervision and lead by example
Demonstrated ability to recognize high quality maintenance work
Demonstrated ability to read, understand and abstract leases and contracts
Professional communication etiquette with good oral and written communication skills
Must have working vehicle, valid driver license and current auto insurance
Demonstrated financial analysis skills
Ability to prioritize and organize work load in order to meet daily, weekly and monthly deadlines
Ability to travel locally
Strong knowledge of Property Management processes and procedures
2+ year supervisory experience
Ability to work outside of normal office hours to meet various deadlines
Ability to provide excellent customer service
7+ years Commercial Property Management experience
Good communication and organizational skills. Ability to build relationships with clients, vendors and internal partners
Ability to speak, write and understand English
Strong computer skills (MS Excel, Word, PowerPoint, Outlook)
Demonstrated ability to function in a team environment and proactively problem solve
Demonstrated ability to follow through and complete tasks
While performing the duties of this job, the employee is regularly required to talk and hear. This position is rarely active but may require standing, walking, bending, kneeling, stooping, and crouching. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision. The employee must sometimes lift and/or move items up to 10 pounds. The employee must be able to drive for short to moderate distances and/or times. The employee must often walk through the outdoors and various terrain environments. The employee may be required to access building roof and mechanical areas via stairways or access ladders.
Bachelor’s Degree or a combination of education and experience
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
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Security clearance
Information not given or found
Company
Overview
55 Years
Founding History
Established over 55 years ago in the Western U.S.
19 Offices
National Presence
Operates from 19 offices across six states.
$9B Annual
Transaction Volume
Averages $9 billion in annual commercial real estate transactions.
58M SQ FT
Asset Management
Manages over 58 million square feet across 850+ properties.
Known for an entrepreneurial, independent structure, they empower local experts backed by firm-wide collaboration.
Standout fact: one of the largest independent CRE firms west of the Rockies, yet privately held and locally rooted.
Culture + Values
We are committed to providing exceptional service, leveraging our deep expertise and relationships.
We act with integrity and professionalism, ensuring trust and respect with our clients and partners.
We foster a collaborative work environment, emphasizing teamwork and open communication.
We are passionate about helping our clients achieve their goals and building long-term relationships.
We are dedicated to being a trusted resource for our clients and the communities we serve.
Environment + Sustainability
Their commitment to sustainability involves promoting green building practices and providing energy efficiency consulting services.
They focus on development and management practices that are environmentally friendly.
They offer market-leading solutions in real estate aimed at reducing carbon footprints and improving environmental impacts.
They do not currently provide a net-zero target date publicly.
Inclusion & Diversity
Emphasizes creating a workplace that is inclusive, fostering a culture of mutual respect and collaboration.
Strives for a workforce that reflects the diversity of the communities in which they operate.
Provides equal opportunity for all employees, ensuring fair treatment and advancement opportunities.