Advisor, Documentation at Bba Consultants in Montreal, Quebec, Canada | Kablio

Role

Description

document management

process automation

quality assurance

document publishing

compliance review

administrative support

Manage the document life cycle in accordance with internal requirements and applicable standards, including ISO 9001
Help manage and improve Quality department processes
Help standardize, optimize and automate document processes
Assist internal teams in creating, classifying, approving and publishing their documents
Ensure the quality, compliance and efficiency of document processes while supporting the continuous improvement of BBA's quality system
Provide general administrative support, as needed
Revise and format technical, administrative and operational documents to ensure consistency and compliance

Requirements

microsoft 365

document management

ms visio

college diploma

3-5 years

advanced english

Rigorous and ethical
Proficiency in Microsoft 365 (Word, Teams, SharePoint, Excel)
Advanced English skills to facilitate collaboration with other BBA offices and/or clients in English-speaking Canadian provinces and internationally; you may need to use English occasionally or daily, depending on current projects
Asset: experience with a document management system (e.g., M-Files, SharePoint)
Ability to look beyond established standards
Agility and listening: Your ideas are transformed into concrete initiatives
Intermediate Spanish skills to facilitate collaboration with other BBA offices and/or clients in South America; you may need to use Spanish occasionally or daily, depending on current projects
College or vocational diploma in a relevant field (documentation, office automation, administration, information management or equivalent)
Advanced French skills to facilitate collaboration with other BBA offices and/or clients in Québec
Asset: knowledge of MS Visio or another process modelling tool
Ability to share and pass on knowledge
From three to five years of relevant experience in a similar position (archives, quality department or regulated environment)

Benefits

A flexible schedule that combines office presence and working from home
Premium for employee referrals
Annual vacation and sick leave
Annual premium program for all regular employees
Annual base salary
Interesting growth opportunities to match your ambitions
Cellphone fee reimbursements
Onsite mobility premium
A vibrant social club with something for everyone
Time bank
Retirement savings plan
Group insurance plan from the first day of employment, including disability insurance and a telemedicine program

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded with a passion for delivering exceptional engineering solutions, has grown into a recognized leader in its field.
Specializing in multidisciplinary services, partners with clients across diverse sectors to tackle complex challenges.
Works on a wide array of projects, from large-scale infrastructure to cutting-edge energy systems, always with a focus on innovation.
Their projects include designing critical energy systems, enhancing water resource management, and developing sustainable infrastructure solutions.
Thrives on providing tailored solutions in energy, infrastructure, and environmental management, ensuring the future is built smarter.
With a focus on both private and public sector projects, is well-versed in navigating complex regulatory environments.
Notable for its expertise in energy and water resources, has made a significant impact in helping clients transition to sustainable solutions.
Success lies in its ability to combine technical know-how with a customer-centric approach, making them a trusted partner worldwide.

Culture + Values

Entrepreneurship: We encourage a culture of initiative and innovation.
Collaboration: We leverage the expertise of our diverse team to create impactful solutions.
Integrity: We are committed to the highest ethical standards in all of our operations.
Excellence: We continually strive for quality and performance in every project we undertake.
Responsibility: We act in a manner that reflects a commitment to environmental stewardship and community impact.

Environment + Sustainability

Net Zero by 2050

Commitment to Sustainability

Shows dedication to achieving net-zero emissions goals by mid-century, aligning with global sustainability efforts.

Is committed to integrating environmental considerations into its operations and solutions.
Focuses on reducing greenhouse gas emissions and energy consumption while promoting renewable energy solutions.
Produces projects involving sustainable building practices and energy-efficient designs.

Inclusion & Diversity

The organization has a strong focus on promoting a diverse and inclusive work environment.
The company offers various programs aimed at fostering an inclusive culture and encouraging diverse talent.
The company is actively working on gender equity initiatives and tracking progress in gender diversity.

Articles

About BBA

Offices

Careers – Be a part of BBA

News – BBA expands environmental offering

Role

Description

document management

process automation

quality assurance

document publishing

compliance review

administrative support

Manage the document life cycle in accordance with internal requirements and applicable standards, including ISO 9001
Help manage and improve Quality department processes
Help standardize, optimize and automate document processes
Assist internal teams in creating, classifying, approving and publishing their documents
Ensure the quality, compliance and efficiency of document processes while supporting the continuous improvement of BBA's quality system
Provide general administrative support, as needed
Revise and format technical, administrative and operational documents to ensure consistency and compliance

Requirements

microsoft 365

document management

ms visio

college diploma

3-5 years

advanced english

Rigorous and ethical
Proficiency in Microsoft 365 (Word, Teams, SharePoint, Excel)
Advanced English skills to facilitate collaboration with other BBA offices and/or clients in English-speaking Canadian provinces and internationally; you may need to use English occasionally or daily, depending on current projects
Asset: experience with a document management system (e.g., M-Files, SharePoint)
Ability to look beyond established standards
Agility and listening: Your ideas are transformed into concrete initiatives
Intermediate Spanish skills to facilitate collaboration with other BBA offices and/or clients in South America; you may need to use Spanish occasionally or daily, depending on current projects
College or vocational diploma in a relevant field (documentation, office automation, administration, information management or equivalent)
Advanced French skills to facilitate collaboration with other BBA offices and/or clients in Québec
Asset: knowledge of MS Visio or another process modelling tool
Ability to share and pass on knowledge
From three to five years of relevant experience in a similar position (archives, quality department or regulated environment)

Benefits

A flexible schedule that combines office presence and working from home
Premium for employee referrals
Annual vacation and sick leave
Annual premium program for all regular employees
Annual base salary
Interesting growth opportunities to match your ambitions
Cellphone fee reimbursements
Onsite mobility premium
A vibrant social club with something for everyone
Time bank
Retirement savings plan
Group insurance plan from the first day of employment, including disability insurance and a telemedicine program

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded with a passion for delivering exceptional engineering solutions, has grown into a recognized leader in its field.
Specializing in multidisciplinary services, partners with clients across diverse sectors to tackle complex challenges.
Works on a wide array of projects, from large-scale infrastructure to cutting-edge energy systems, always with a focus on innovation.
Their projects include designing critical energy systems, enhancing water resource management, and developing sustainable infrastructure solutions.
Thrives on providing tailored solutions in energy, infrastructure, and environmental management, ensuring the future is built smarter.
With a focus on both private and public sector projects, is well-versed in navigating complex regulatory environments.
Notable for its expertise in energy and water resources, has made a significant impact in helping clients transition to sustainable solutions.
Success lies in its ability to combine technical know-how with a customer-centric approach, making them a trusted partner worldwide.

Culture + Values

Entrepreneurship: We encourage a culture of initiative and innovation.
Collaboration: We leverage the expertise of our diverse team to create impactful solutions.
Integrity: We are committed to the highest ethical standards in all of our operations.
Excellence: We continually strive for quality and performance in every project we undertake.
Responsibility: We act in a manner that reflects a commitment to environmental stewardship and community impact.

Environment + Sustainability

Net Zero by 2050

Commitment to Sustainability

Shows dedication to achieving net-zero emissions goals by mid-century, aligning with global sustainability efforts.

Is committed to integrating environmental considerations into its operations and solutions.
Focuses on reducing greenhouse gas emissions and energy consumption while promoting renewable energy solutions.
Produces projects involving sustainable building practices and energy-efficient designs.

Inclusion & Diversity

The organization has a strong focus on promoting a diverse and inclusive work environment.
The company offers various programs aimed at fostering an inclusive culture and encouraging diverse talent.
The company is actively working on gender equity initiatives and tracking progress in gender diversity.

Articles

About BBA

Offices

Careers – Be a part of BBA

News – BBA expands environmental offering