Preconstruction Coordinator

Description

• Supporting internal and external departments with information on processes and location of information.
• Distribute meeting minutes to attendees after the meeting.
• Engage with local AHJs to understand requirements and present Qcells as a partner of the community.
• Ensure that all documentation is being upkept in its appropriate locations.
• Schedule, prepare agendas, and document minutes for meetings, including kick-off meetings, design review meetings, and coordination meetings.
• Support commercial negotiations with clients, vendors, subcontractors, and suppliers to aid in securing favorable terms and pricing for project materials and services.
• Develop meeting minutes and take detail notes including action items.
• Work with internal departments such as Procurement, Engineering, Legal, EHSQ, Project Finance, Development, PMO, Systems Integration, Sales, among others to ensure alignment on project needs, expectations, and constraints.
• Manage and organize project documents, including contracts, permits, drawings, specifications, and other project-related documentation.
• Collaborate with legal, contract managers, and other departments to ensure contract deliverables are being completed and within the project schedule.
• Support Planning Managers manage expectations with clients to ensure project success while forging lasting relationships with the client to promote repeat business.
• Ensure all applicable documents are saved using the approved company naming conventions.
• Gathering stakeholder availability and scheduling times to facilitate communication.
• Collaborate with internal and external stakeholders, including clients, engineers, and regulatory agencies, to facilitate communication and ensure project alignment.
• Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds
• Verifying all documents are archived in the correct location utilizing the approved company folder structure.
• Aid in the development of comprehensive project execution plans, identifying potential risks and mitigation strategies to ensure successful project execution.
• Facilitate communication and coordination between internal departments, external stakeholders, and project teams to ensure alignment on project requirements, timelines, and deliverables.
• Provide input on project schedules and provide insight on durations and relationships of activities.

Requirements

• Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far
• Bachelor’s degree in engineering or another related field is preferred;
• Noise level ranges from low to moderate (if in office setting)
• Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day
• Understanding self-perform construction means and methods to adequately plan projects and provide technical teams with optimization and value engineering efforts.
• Track record of successfully supporting large scale solar power plants preferably in the Americas, and a demonstrated track record of delivering results;
• EPC Contract Management
• Strong team player with high degree of professionalism in which one conducts self at all times;
• Demonstrated track record of initiating programs that lead to significant cost reduction and/or performance improvement;
• Minimum of 1 year of experience in engineering, construction, or related industry;
• Experience working with project developers and understanding of the RFP process;
• Solid experience with current solar EPC tools and processes, and remain current on best practices and trends in the industry;
• Capability to interact with leadership cross-culturally, both within and outside the organization;
• Travel: up to 10% as needed
• Noise level ranges from moderate to high (if on construction worksite)
• Graduate degree in engineering or another related field is highly preferred;
• Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations
• Basic knowledge and understanding of all phases of the renewables power plant development, including engineering, procurement, and construction and project management;
• Project Management Professional (PMP) certification preferred;
• Understand key risk factors within self-perform projects;
• Exceptional communication and interpersonal skills;
• Willingness to travel domestically and internationally;

Benefits

• Regular professional, office business setting

Training + Development

Interview process

Visa Sponsorship

Security clearance