Business Support & Department Administrator

Description

• Manage Financial Operations: Handle day-to-day financial tasks, including booking, invoicing, processing credit notes, and managing goods receipts and stock.
• Facilitate Strategic Meetings: Prepare and distribute comprehensive information packets for key meetings, ensuring leaders are fully prepared for critical decision-making.
• Process Payments and Claims: Oversee payment requests, manage claims registration, and assist with revenue planning and cost control.
• Ensure Leadership Effectiveness: Proactively manage complex, multi-time zone calendars and coordinate detailed travel arrangements and expense reconciliation for the core management team.
• Drive Team Enablement: manage system access and assist team members with internal tool navigation and IT issue resolution.
• Maintain Records and Compliance: Keep accurate vendor and client records, and ensure all financial processes comply with internal guidelines and external accounting standards. Manage PR and PO.
• Support Operational Logistics: Manage inventory, IT/mobile hardware procurement, coordinate physical logistics , and oversee time-sensitive document translation requests.
• Maintain Absolute Confidentiality: Handle sensitive information related to strategy, personnel, and finances with the highest degree of discretion and ethical compliance.

Requirements

• Strategic Problem-Solver: Demonstrated ability to research solutions, think holistically, and drive success within a complex organizational structure.
• Exceptional Communication & Discretion: Fluent English (written/verbal) with a proven ability to manage high-level relationships and strictly maintain the confidentiality of sensitive information.
• Relevant Experience: At least 2-3 years of experience in a similar role with strong proficiency in administrative tasks and business operations.
• Analytical Skills: Strong analytical and decision-making abilities to process and interpret financial data. Good Knowledge of SAP is required.
• Operational Agility: Strong time management and prioritization skills, with the capacity to operate effectively in a fast-paced environment and accommodate flexible work hours for early meetings.
• Interpersonal Skills: Proven ability to build and maintain positive relationships within the team and with external partners.
• Multi-tasking Ability: The ability to manage multiple deadlines accurately and efficiently.
• Communication Skills: Strong verbal and written communication skills for effective interaction with vendors, clients, and team members.
• Advanced Technical Proficiency: Advanced working knowledge of the Microsoft suite (Teams, Outlook, Excel, Word, PowerPoint) and SAP or a similar ERP system.

Benefits

• CV Screening
• 1-2 Business Interviews
• Growth opportunities: Continuous and individual learning journeys.
• A session with our recruiter to understand your motivation & learning goals
• Flexibility: Inclusive and flexible working environment with hybrid and remote options.
• Welfare: Comprehensive welfare programs and health insurance extendable to your family; professional accident insurance.
• Inclusive culture: A team culture where you can be yourself.

Training + Development

Interview process

Visa Sponsorship

Security clearance