Administrative Coordinator-Construction-Southeast at Kiewit in Knoxville, TN | Kablio

Role

Description

fedex shipments

concur reporting

ap routing

aimx coding

travel reconciliation

vendor management

Manage outgoing FedEx shipments and receive incoming deliveries (UPS, USPS, FedEx).
Provide support for Concur expense reporting.
Coordinate meals and catering orders for meetings.
Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Coordinate onboarding, transfers, and termination documentation.
Serve as on-site I-9 documentation coordinator.
Oversee office utilities and related vendor communications.
Assist with AP routing and AIMX coding processes.
Process pay addition requests in accordance with established guidelines.
Assist with travel card reconciliation for management.
Monitor AP workflow for accuracy and timely completion.
Provide administrative support for compliance-related steps and documentation.
Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
Support cost center reviews and vendor management activities.
Maintain office supply inventory and process shopping cart requests.

Requirements

microsoft office

admin support

bachelor's degree

communication

peripheral tech

detail oriented

Strong written and verbal communication skills
Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Ability to work with people at all levels of the organization, including senior leadership, as needed
Outstanding attention to detail and strong organizational skills
Regular, reliable attendance
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
Work productively and meet deadlines timely
Prior administrative support experience required
Previous track record of successfully meeting deadlines and project expectations
A bachelor's or associate’s degree related to the role strongly preferred
Ability to maintain strict confidence of important, sensitive information and materials

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 1884

Year Established

The company began operations in 1884.

1920s and ’30s

Growth Period

The company expanded during this time, building landmark structures.

$17B in 2023

Revenue

The company's revenue in 2023 topped $17 billion.

It evolved into a massive employee‑owned network operating across North America, delivering projects valued in the billions.
Today it specializes in transportation, water/wastewater, power, oil, gas & chemicals, building, industrial, marine and mining sectors.
Signature projects include New York’s 63rd Street Tunnel, Baltimore’s Fort McHenry Tunnel, T‑Mobile Park in Seattle, and major renewable energy sites.
Its marine division undertakes dredging, coastal resiliency and naval base work, while energy teams deliver gas, power delivery and renewables.
With deep roots in engineering‑led construction, it is known for tackling the kind of ‘impossible’ projects that reshape cities and industries.

Culture + Values

Safety First – We care for the safety and well-being of our employees and those around us.
Integrity – We are honest, ethical, and transparent in all that we do.
Excellence – We deliver exceptional results by striving for continuous improvement and exceeding expectations.
Customer Focus – We develop strong relationships with our customers and work together to achieve success.
Accountability – We take responsibility for our actions and outcomes.
Collaboration – We work together to leverage the strengths of our diverse teams and achieve shared goals.

Environment + Sustainability

2050 Target

Carbon Neutrality Goal

Aiming to achieve net-zero greenhouse gas emissions by 2050, aligning with global climate efforts.

100% Renewables

Clean Energy Transition

Committed to integrating renewable energy solutions into projects to support a low-carbon future.

Investing in sustainable infrastructure to support the transition to a low-carbon economy.
Tracking and reducing our carbon footprint across operations and construction sites.
Incorporating sustainable practices into the design, construction, and operation of projects to minimize environmental impact.

Inclusion & Diversity

15%

Women in Workforce

Approximately 15% of the workforce are women, reflecting current representation in the organization.

Aim to build a diverse workforce, with a focus on gender, race, and other underrepresented groups.
Set clear goals for increasing the percentage of women in leadership and technical roles.
Track progress on diversity metrics across all levels of the organization.

Articles

Careers

Projects

Markets

Role

Description

fedex shipments

concur reporting

ap routing

aimx coding

travel reconciliation

vendor management

Manage outgoing FedEx shipments and receive incoming deliveries (UPS, USPS, FedEx).
Provide support for Concur expense reporting.
Coordinate meals and catering orders for meetings.
Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Coordinate onboarding, transfers, and termination documentation.
Serve as on-site I-9 documentation coordinator.
Oversee office utilities and related vendor communications.
Assist with AP routing and AIMX coding processes.
Process pay addition requests in accordance with established guidelines.
Assist with travel card reconciliation for management.
Monitor AP workflow for accuracy and timely completion.
Provide administrative support for compliance-related steps and documentation.
Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
Support cost center reviews and vendor management activities.
Maintain office supply inventory and process shopping cart requests.

Requirements

microsoft office

admin support

bachelor's degree

communication

peripheral tech

detail oriented

Strong written and verbal communication skills
Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Ability to work with people at all levels of the organization, including senior leadership, as needed
Outstanding attention to detail and strong organizational skills
Regular, reliable attendance
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
Work productively and meet deadlines timely
Prior administrative support experience required
Previous track record of successfully meeting deadlines and project expectations
A bachelor's or associate’s degree related to the role strongly preferred
Ability to maintain strict confidence of important, sensitive information and materials

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 1884

Year Established

The company began operations in 1884.

1920s and ’30s

Growth Period

The company expanded during this time, building landmark structures.

$17B in 2023

Revenue

The company's revenue in 2023 topped $17 billion.

It evolved into a massive employee‑owned network operating across North America, delivering projects valued in the billions.
Today it specializes in transportation, water/wastewater, power, oil, gas & chemicals, building, industrial, marine and mining sectors.
Signature projects include New York’s 63rd Street Tunnel, Baltimore’s Fort McHenry Tunnel, T‑Mobile Park in Seattle, and major renewable energy sites.
Its marine division undertakes dredging, coastal resiliency and naval base work, while energy teams deliver gas, power delivery and renewables.
With deep roots in engineering‑led construction, it is known for tackling the kind of ‘impossible’ projects that reshape cities and industries.

Culture + Values

Safety First – We care for the safety and well-being of our employees and those around us.
Integrity – We are honest, ethical, and transparent in all that we do.
Excellence – We deliver exceptional results by striving for continuous improvement and exceeding expectations.
Customer Focus – We develop strong relationships with our customers and work together to achieve success.
Accountability – We take responsibility for our actions and outcomes.
Collaboration – We work together to leverage the strengths of our diverse teams and achieve shared goals.

Environment + Sustainability

2050 Target

Carbon Neutrality Goal

Aiming to achieve net-zero greenhouse gas emissions by 2050, aligning with global climate efforts.

100% Renewables

Clean Energy Transition

Committed to integrating renewable energy solutions into projects to support a low-carbon future.

Investing in sustainable infrastructure to support the transition to a low-carbon economy.
Tracking and reducing our carbon footprint across operations and construction sites.
Incorporating sustainable practices into the design, construction, and operation of projects to minimize environmental impact.

Inclusion & Diversity

15%

Women in Workforce

Approximately 15% of the workforce are women, reflecting current representation in the organization.

Aim to build a diverse workforce, with a focus on gender, race, and other underrepresented groups.
Set clear goals for increasing the percentage of women in leadership and technical roles.
Track progress on diversity metrics across all levels of the organization.

Articles

Careers

Projects

Markets