Description

The role supports a team of Property Managers by handling administrative functions, tenant service requests, and the preparation of various operational and financial reports for a portfolio of investment and corporate properties.

Key responsibilities include establishing financial controls, coordinating property‑related documents, managing tenant service calls, maintaining filing and tracking systems, assisting with annual budget preparation, administering accounting reports, processing vendor and tax invoices, organizing meetings, overseeing office supplies and equipment, and handling tenant billing and collections.

• Assist Property Managers with administrative tasks and reporting for a portfolio of investment and corporate properties.
• Serve as first point of contact for tenant/customer service requests, routing calls to technicians and following up as needed.
• Prepare and compile monthly operational, administrative, and financial reports, including lease abstracts and vendor documentation.
• Ensure financial controls by monitoring, analyzing, and reporting expenditures; support budget preparation and variance analysis.
• Coordinate creation and maintenance of property documents, filing systems, and tracking records using company software.
• Administer property accounting reports (accounts receivable, check register, variance, general ledger, rent roll) for manager review.
• Process vendor, real‑estate tax, and other invoices, code and enter them into the accounting system for approval.
• Organize meetings, arrange site reservations, prepare materials, and manage attendee logistics.
• Oversee copying, faxing, mail distribution, and maintain office supplies and equipment.
• Perform monthly tenant billing, adjustments, and collections of rent and other receivables.

Requirements

Candidates must have a Bachelor’s degree or a high school diploma/GED, 3‑4 years of relevant real‑estate experience, proficiency in MS Word, Excel, and email, strong communication and proofreading skills, the ability to work independently, and a valid real‑estate license where required.

• Require a Bachelor’s degree or GED with 3‑4 years of real‑estate related experience; proficient in MS Word, Excel, and email.
• Must hold a valid real‑estate license where required and possess strong communication, proofreading, and interpersonal skills.

Benefits

Benefits feature an industry‑leading parental‑leave policy of up to 16 weeks, generous healthcare coverage, a Bright Horizons backup‑care program, paid time off, education reimbursement, a referral program, and networking opportunities.

• Offer benefits: up to 16 weeks parental leave, generous healthcare, backup child‑care program, paid time off, education reimbursement, referral program, and networking opportunities.

Training + Development

Interview process

Visa Sponsorship

Security clearance