Solar Mechanical Procurement Coordinator

Description

The Mechanical Procurement Coordinator implements Moss’s procurement strategy to ensure material availability, reduce lead times, and lower costs. Reporting to the Procurement Manager, the role works closely with key operations staff to align procurement activities with project schedules.

Key responsibilities include managing internal departments and suppliers to meet contractual milestones, leading weekly supply‑chain meetings, overseeing contracts, and tracking steel procurement, material fabrication, and vessel logistics. The coordinator also ensures proper packaging standards, monitors 3rd‑party inspections, manages vessel arrivals and ocean transit, and provides detailed daily and weekly reports to project teams.

• Manage internal departments to achieve contractual and design milestones.
• Facilitate contracts, including letters of intent and purchase orders.
• Lead weekly supply‑chain coordination meetings and distribute minutes.
• Track steel procurement, material fabrication, and vessel schedules.
• Coordinate supplier packaging standards and prevent storage staining.
• Oversee 3rd‑party inspections and address quality‑control issues.
• Monitor vessel arrivals, ocean transit, port congestion, and discharge status.
• Develop outbound delivery plans for breakbulk vessels and schedule truck deliveries.
• Produce daily inbound‑truck reports and weekly status reports on fabrication, vessels, and deliveries.
• Create and maintain material tracking matrices for on‑site receiving.
• Train project teams on packing‑list interpretation and data entry.
• Issue receiving stamps and communicate storage requirements to prevent staining.
• Support project teams with commissioning and maintain change‑order logs.
• Ensure proper paperwork accompanies outbound trucks.

Requirements

Candidates must have a high school diploma (college coursework preferred) and 1–2 years of office procurement or subcontractor experience, preferably in the solar industry. Proficiency in Microsoft Office, familiarity with PlanGrid or similar platforms, strong written and verbal communication skills, and knowledge of construction contracts and budgeting are required.

• High school diploma required; college coursework preferred.
• 1–2 years office procurement or subcontractor experience; solar industry background a plus.
• Proficient in Microsoft Office; familiar with PlanGrid or similar platforms.
• Excellent written and verbal communication; able to produce technical reports.
• Comfortable handling technical, business, and client negotiation aspects.
• Knowledge of construction and supply contracts, budgeting, and financial models.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance