Portfolio Coordinator

Overview

Admin support for project management, handling docs, invoices, trackers and stakeholder coordination.

Key Responsibilities

• project tracking
• dashboard reporting
• cashflow management
• risk register
• yardi workflow
• document coordination

Tasks

-Maintain project trackers, dashboards, cashflows, risk registers, and monthly reporting packages. -Liaise with PMs, Accounting, vendors, and Property teams to support accurate execution and closeout. -Respond to general day-to-day inquiries from internal and external stakeholders and redirect specific issues to the appropriate team member for action and resolution. -Support invoice reviews, reconciliation, and financial workflows in Yardi/CLM. -You can grow your role within the business by efficiently completing your duties, giving you time to take on new responsibilities. -Coordinate documents and approvals (contracts, invoices, compliance, closeout) and ensure audit-ready records. -You proactively complete administrative duties seamlessly, navigating shifting priorities throughout the day.

Requirements

• admin experience
• real estate
• microsoft office
• interpersonal
• professional services
• yardi

What You Bring

-A minimum of two years’ experience in an administrative role. -Experience working within a real estate environment. -Sophisticated Microsoft Office skills (Outlook, Word, Excel, PowerPoint). -Excellent interpersonal skills. -Experience working within a professional services environment. -This position is for a Portfolio Coordinator and can be based out of downtown Toronto or in Mississauga, Ontario*** -Valid Ontario driver's license and vehicle -Sophisticated Yardi and Procure skills.

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About Colliers

-A global leader in real estate and infrastructure, evolving from regional roots. -Diversifies services across real estate, engineering, and investment management. -Handles high-value transactions and manages large-scale infrastructure projects. -Offers comprehensive advisory and consulting services globally.

Sector Specialisms

Visa Sponsorship

-applicants must be authorized to work in canada; the employer will not sponsor work visas.