Office Administrator - San Antonio, TX

Description

• Coordinate meetings, prepare agendas, record minutes, and track action items to completion.
• Support onboarding, access requests, and records management within AFCEC and Air Force system
• Provide logistical and administrative support for workshops, site visits, and stakeholder engagements.
• Prepare and format briefings, reports, and internal communications in accordance with Air Force and DoD standards.
• Track tasker deadlines and ensure alignment with established reporting requirements and program milestones.
• Support AFCEC UP program leadership and project managers in day-to-day administrative operations.
• Assist in the preparation, review, and submission of official documentation, including contract modifications, data calls, and program updates.
• Manage document control, version tracking, and correspondence for multiple active utility privatization projects.
• Maintain and organize program schedules, deliverables, and stakeholder contact lists across government, contractor, and utility partners.

Requirements

• Proven ability to manage multiple priorities with attention to detail and accuracy.
• Demonstrated ability to work effectively in a collaborative, fast-paced environment with diverse stakeholders.
• Bachelor’s degree in Business Administration, Management, or a related field (or equivalent experience).
• Experience in a customer service oriented, contractor/government partnership environment
• Understanding of government correspondence formats, routing, and approval workflows.
• Strong written and verbal communication skills, with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Minimum of 3 years of administrative experience supporting federal, military, or large-scale infrastructure programs.
• Experience with SharePoint, Teams, and task management tools such as Smartsheet or MS Project.
• U.S. citizenship required; ability to obtain and maintain a DoD Common Access Card (CAC).
• Knowledge of and/or experience with the United States Air Force and its missions and organizational structure
• Prior experience supporting AFCEC, Air Force, or other DoD program offices.
• Familiarity with utility privatization (UP), energy or water infrastructure programs, or federal contracting environments.
• Existing NAC-I clearance

Benefits

• Company match up to 4% on 401K
• Company paid 1X salary life insurance, short term disability and long-term disability insurance.
• Benefits selected start first of month after hire.
• Competitive Compensation
• Robust benefit options: medical, vision, dental, additional life insurance, critical illness, additional hospitalization coverage, pet insurance, and identity theft offerings.
• Paid Time Off and Holidays

Training + Development

Interview process

Visa Sponsorship

Security clearance