Property Administrator

Description

• Ensure office is stocked with office supplies and other required items to maintain the office
• Schedule and coordinate meetings/special events, as requested
• Assist with monthly and quarterly management reports as well as annual budget preparation
• Maintain lease and contract files, as well as other files located within the property management office
• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
• Track and file contracts and insurance certificates; maintain follow-up system for expirations
• Promote and foster positive relationships with tenants and clients and track service calls as required
• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval
• Prepare and code invoices for Property Manager’s approval
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports
• Maintain the property purchase order system

Requirements

• Organization Skills
• Interpersonal Skills
• High school diploma/GED equivalent; Bachelor Degree preferred
• Proficiency in Microsoft Office Suite
• Customer Focus (internal and external)
• Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information
• Customer service experience preferred
• Communication Proficiency (oral and written)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance