Distribute supplies, as may be needed, from time to time.
Support the Director and Associate Director of Property Management in projects as assigned.
Draft, review, edit, proofread written materials such as forms, general correspondence and minutes for division, staff, committee or other meetings
Assist in preparing annual operating budget templates, inputting the prior 12 months of financial statement and utilities data to each building.
Oversee, develop, and improve the Property Management department administrative with enhance and organized systems
Assist with monthly process of the PM department credit card statements
Support Director of Property Management in assigned projects, and track data and results of various projects
Coordinate monthly Property Management Safety Meetings with Facilities Manager
Take and distribute meeting notes.
Ensure information accuracy is in centralized files for projects, residential and commercial property/tenant information, property management staff directory, staff training record, vendor contracts, utility accounts, etc.
Maintain excel spreadsheets for the PM department
Monitor budget allocations for those assigned events
Oversee, develop, and improve the Property Management department administrative systems
Lead welfare exemption project for property portfolio
Develop tracking tools/systems to enhance and organize property management systems.
Follow policies and procedures, including safe work practices
Respond to phone and email inquiries about housing opportunities and building related matters and relying to the appropriate person and department.
Support compliance in coordinating efforts on the welfare exemption project for property portfolio.
Develop materials for analytics or data related dashboards, using common Microsoft Office tools or YARDI
Manage calendar of DPM and ADPM
Ensure prompt follow up on requests from community and staff stakeholders.
Lead the process of organizing annual department retreat, holiday party, and other department related events as assigned
Perform administrative tasks such as word-processing, photocopying, faxing, scanning, processing monthly department credit card statements, responding to phone calls/email inquiries about housing opportunities and referring building related matters to supervisor.
Requirements
microsoft
aa degree
property management
bilingual
problem solving
3 years
Strong problem-solving skills
Excellent written and verbal communication skills
Ability to improvise and think on your feet
Knowledge and experience in organizational effectiveness and operations management
Extensive experience with Microsoft
Bilingual in English and Cantonese
Property management experience
Graphics skills for making flyers
Ability to manage changing deadlines and work well under pressure
Capacity to work independently and effectively, prioritizing multiple tasks
Three (3) years administrative and/or property management experience
Excellent organizational skills
Careful attention to detail
Ability to exercise confidentiality
Ability to handle all forms of telephone calls calmly and professionally
Associate of Arts (AA) degree in Business Administration or related field
Bi-lingual in English and Cantonese/Mandarin a plus
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
1977 Founded
Year Founded
The organization was established in 1977.
2,100 Units
Affordable Housing Units
Developed and manages 2,100 affordable housing units across multiple properties.