Preconstruction Coordinator

Description

• Assist in updating and facilitating the Preconstruction process map.
• Monitor active solicitations for subcontractor interest.
• Lead administrative activities and team members.
• Request Phase codes for active pursuits within Unanet.
• Network with DBEs and create opportunities for DBEs to connect with team members.
• Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
• Ensure team members have the necessary resources and support.
• Act as administrator for regional solicitation software users.
• Assist in drafting DBE narratives and responses used in the bid process and project reporting.
• Act as the primary point of contact for subcontractors during in-person visits.
• Train and coach team members on DBE project requirements.
• Maintain multiple active subcontractor databases and primary directory.
• Participate in activities to attract, develop, and retain team members.
• Facilitate collaborative team processes among project participants.
• Create and maintain all subcontractor bid solicitations for the Midwest region.
• Responsible for organizing and maintaining drawings/specifications within the project/pursuit folders.
• Process plans and specifications.
• Coordinate with the lead estimator when lunch is needed for estimate reviews.
• Document all project DBE efforts and disseminate information to project team members to be used throughout the process.
• Coordinate and assist in the onboarding of new estimators.
• Serve as a liaison between the regions and risk management when a Bid Bond is required for Hard Bids.
• Become a master user, and trainer for the bid solicitation software; currently iSqFt.com.
• Responsible for organizing electronic drawings by discipline and operating group for the preconstruction teams.
• Monitor and update active stage 2 & 3 pursuits utilizing Unanet and Smartsheet.
• Participate in creating and nurturing a collaborative environment and team member engagement.
• Manage and maintain an RFP/RFQ watch list.
• Build and maintain subcontractor relationships; assist with the facilitation of bids and presentations.
• Train secondary users on solicitation software.
• Coordinate and plan an annual subcontractor event.
• Provide administrative support to the regional preconstruction teams
• Work with the Preconstruction team in scheduling project Kickoff meetings and Estimate reviews.
• Communicate with design teams and owners, as needed.
• Represent region at subcontractor and industry events.
• Assist in the downloading of project and pursuit documents from multiple websites.
• Increase availability of minority and women-owned subcontractors.
• Lead the coordination of department events such as meet and greets, lunch & learns.

Requirements

• Developed skills (written, oral, and listening) in order to effectively communicate with diverse audiences.
• Ability to participate in evening or weekend events as needed.
• History of experience and proven results including:
• Demonstrated high attention to detail and proven administrative skills.
• High School diploma required. Post secondary construction education program preferred. 3 or more years of related construction office experience, ideally including experience working with publicly funded projects and requirements.
• Knowledge of basic construction terminology and general knowledge of estimating principles/polices preferred.
• Advanced Microsoft Office Suite skills and the ability to learn other software programs quickly.
• Understand project requirements, including DBE requirements, and track company compliance.
• Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.
• Demonstrated integrity and ethical standards.
• Demonstrated knowledge, practical experience with or ability to quickly learn Federal, state and local laws and regulations that pertain to DBE compliance, publicly funded projects and related programs, including construction practices and contracts.
• Experience cultivating an active network of relationships, driving collaboration and alignment, relating well to colleagues and connecting with employees at all levels.

Benefits

• Tuition Assistance Program
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Employee Referral Bonus
• Paid Time Off (PTO) and Holidays
• Health Savings Account
• Medical, Dental, Vision and Life Insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance