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Project Assistant
Bkf Engineers
Project assistant supporting multiple project managers in land development projects, primarily based in various California offices. Responsible for administrative tasks, correspondence, tracking project billing and progress, and other project-related duties.
19d ago
$30 - $40
Junior (1-3 years)
Full Time
Newport Beach, CA
Office Full-Time
Company Size
700 Employees
Service Specialisms
Engineering
Consulting
Project Management
Design
Construction Services
Technical Services
Architecture
Sector Specialisms
Transportation
Water Resources
Surveying
Land Development
Government
Institutions
Developers
Design Professionals
Role
What you would be doing
report tracking
collections outreach
rfi tracking
site visits
contract drafting
project setup
- Assist with quarterly contract management reporting and follow-up
- Maintain and update Accounts Receivable aging reports, tracking progress on collections efforts and noting communication history and tracking logs.
- Track contractor material submittals and RFIs, coordinate BKF responses and follow up with reviewing agencies for final approval. Maintain submittal and RFI logs
- Track and monitor outstanding issues for active projects until each issue is resolved. Work with project managers and project engineers to update outstanding issues lists
- Visit sites to photograph existing site conditions (requires reliable method of transportation)
- Assist with opening project numbers for proposal pursuits and contracted projects
- Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, additional service requests, etc.)
- Track and monitor meetings and attendees lists
- Pick-up/drop-off of project items (requires automobile and driver's license)
- Draft various BKF contract documents (e.g., Professional Services Agreements, Subconsultant Agreements, Amendments) for project team review
- Assist Project Managers and Land Development Sector as needed on Special projects and administrative tasks.
- Track the status of contract reviews
- Coordinate with Project Managers and accounting team members to resolve client billing or payment discrepancies.
- Prepare Basic reports and collections metrics to track and communicate collection status to management.
- Set up project folders and help file project-related documentation
- Assist Project Managers and Land development Sector with Accounts Receivable collections outreach to clients via phone and email correspondence to follow up on outstanding payments.
- Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, various contractual documentation, additional service requests, etc.)
- Submit contract review requests to the contracts team as needed
- During plan production and distribution, plot and collate hard copy plan sets and/or compile electronic plan sets (pdf)
- Assist project manager in tracking project billing and creating monthly progress reports
- Assist project manager by updating and maintaining electronic lists (MS Outlook, MS Excel, and/or Google Docs)
What you bring
autocad
microsoft
bluebeam
communication
detail
adaptability
- Ability to work in a fast-paced environment and prioritize tasks
- Excellent written and verbal communication skills
- Attention to detail and accuracy
- AutoCAD experience is a plus but not required
- Ability to work collaboratively and independently
- Experience in the engineering or construction industry is a plus
- Reliable method of transportation to and from the office and various job sites
- Strong organizational and time management skills
- Proficiency in Microsoft Office Suite, PDF editor(Bluebeam Revu preferred)
- BKF offers competitive and award-winning benefits and perks. To learn more, click here.
- Competitive salaries, end of year bonuses, profit sharing, and 401k
- 14 days of paid vacation time, 6 paid sick days, 8 paid Holidays
- Education reimbursement, Paid annual dues for professional and societal organizations
- Request Certificates of Insurance (COIs)
- The typical base salary range for this position is $30.00/hour - $40.00/hour depending upon skills, experience, education, and geographical location. This is an hourly position paid biweekly
- BKF pays 100% of the premiums for medical, dental, and vision coverage and 50% for your dependents
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- credit and criminal background check may be required prior to employment
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Company
Overview
Since 1965
Year Founded
The company has been delivering engineering solutions since 1965, contributing to numerous high-profile projects.
- Delivering comprehensive engineering solutions across various sectors.
- Specializing in civil, structural, mechanical, and electrical engineering.
- A legacy of collaboration on iconic buildings, transportation systems, and infrastructure.
- A diverse portfolio including high-rise buildings, bridges, hospitals, and urban developments.
- Known for creative problem-solving and meeting tight deadlines.
- Leveraging advanced technology and a multidisciplinary approach for safety and quality.
- Committed to sustainable and resilient designs in engineering projects.
90% Retention Rate
Employee Retention
The company has achieved an impressive 90% staff retention rate year after year, reflecting strong employee satisfaction and loyalty.
25% Long-Term Employees
Employee Tenure
25% of the workforce has been with the company for over a decade, indicating a culture of long-term commitment and stability.
100% Benefits Coverage
Employee Benefits
All employees receive comprehensive 100% paid medical, dental, and vision benefits, reflecting a commitment to well-being.
Profit-Sharing Program
Financial Incentives
A robust profit-sharing and bonus program is in place, rewarding employees for the company's success and fostering a culture of shared achievement.
- Innovative ideas are encouraged and welcomed
- Values of hard-working, professional people are appreciated
- Taking pride in your work from start to finish was commonplace
- Connected to the clients and communities we serve
- Small enough to really get to know one another and work collaboratively together, and still large enough that we have the resources to chase and win stimulating, exciting projects
- Encouraged to flourish both professionally and personally in a healthy, nurturing and diverse environment
- Flexible work schedules and hybrid work model offering autonomy and work-life balance
- Wellness program including sports teams, fresh fruit, fitness reimbursement
- Commitment to environmentally conscious design as a core value
- Services include stormwater management, LID, life‑cycle cost & benefit analysis, embodied carbon reduction, brownfield development, recycled water, rainwater harvesting/graywater reuse
- Redevelop brownfields, recycle materials from deconstructed sites, remediate infrastructure
- Design sustainable infrastructure that improves water quality and restores natural resources
- Use of emerging technologies to integrate pragmatic, efficient sustainable solutions
- Design elements: green/complete streets, bioremediation (stormwater filtering, pollutant capture), permeable pavement to reduce stormwater load and recharge aquifers
- No publicly stated net‑zero target date
Millions in DBE services
Diverse Business Contracts
The firm has procured millions of dollars in services through Disadvantaged Business Enterprise (DBE) firms and suppliers.
- Clear strategy to achieve workforce equity at all levels of the firm
- DEI Council plus multiple Employee Resource Groups align initiatives with business: Talent Optimization, Inclusive Workplace Cultures, Community Engagement, Business Innovation
- Partnerships with National Society of Black Engineers, Society of Women Engineers, Mexican American Engineers and Scientists, Society of Hispanic Professional Engineers
- Attends diversity‑focused career fairs; partners with recruiting platform Circa to create equity in hiring
- Certifies DEI program compliant with all federal anti‑discrimination laws
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