Administrative Coordinator

Description

• Oversees calendars and assists in the scheduling of appointments and meeting logistics, including making travel arrangements, preparing expense reports.
• Provides switchboard relief and/or additional administrative support to other functions to help meet business and staffing needs.
• Provides routine administrative support to one (or more) managers or functions; includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc.
• Exercises discretion and integrity with highly confidential and sensitive information.
• Processes and distributes incoming communications (e.g., mail, email, phone, fax, etc.) in a timely manner and responds to routine requests that do not require the supervisor’s attention.
• Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
• Provides administrative support such as processing and distributing incoming mail, maintaining records and filling systems.

Requirements

• Ability to perform work accurately and completely, and in a timely manner
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs – Intermediate
• Shares subject matter expertise in order to support teamwork and deliver results.
• Proficiency in MS Office – Intermediate
• Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team’s goals.
• Associate’s degree in office administration or related field (Preferred)
• Ability to quickly and effectively solve complex problems – Intermediate
• 2+ years administrative support experience (Required)
• Communication skills, verbal and written
• Thorough knowledge of administrative, office and general accounting procedures and standards – Intermediate
• Ability to conduct effective presentations
• In lieu of the above requirements, equivalent relevant experience will be considered.
• Thorough knowledge of organizational structure and available resources
• Ability to build relationships and collaborate within a team, internally and externally
• Autonomy & Decision-Making: Follows directions, makes decisions on routine matters, and refers all exceptions to supervisor.
• Ability to deliver quality through attention to detail – Intermediate
• High School Diploma or GED (Required)
• Demonstrates a positive and professional attitude, maintaining composure under pressure.
• Organizational skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance