Executive Assistant

Description

• Maintains filing systems, takes meeting minutes, and ensures historical reference
• Ensures proper setup and logistics for meetings, including technology, hospitality, venue coordination and agenda / presentation preparation
• Maintains organizational and corporate document accuracy
• Coordinates travel arrangements and reconciles expense reports
• Enhances leadership performance by taking ownership of diverse and high-priority tasks
• Develops and tracks meeting agendas and action items
• Prepares status reports and updates to keep the leader informed on major projects and operations within their department
• Provides daily support and facilitates communication within the team and with external contacts
• Provides excellent customer service and timely responses to internal and external inquiries
• Implements process improvements to enhance department and office operations
• Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times
• Manages various leaders' schedules, organizing meetings, conferences, and teleconferences
• Liaises with other departments and external agencies, maintaining confidentiality
• Develops presentations from data and outlines with minimal direction
• Represents the Company by managing brand representation, information flow, and confidential data
• Creates professional documents such as spreadsheets, charts, and visual aids

Requirements

• Adept at building relationships across all levels of an organization, fostering cross-functional alignment in support of leadership goals
• Associates degree in business administration, human resources, communications or related field (required)
• Demonstrated experience successfully managing complex schedules, travel logistics, and confidential communications for high-level leadership (required)
• Ability to navigate fast-paced, dynamic environments while ensuring executive priorities are met with discretion and precision
• Strong skillset in anticipating needs and proactively resolving issues to support the strategic effectiveness of C-Suite leaders
• Ability to manager confidential information with discretion, trustworthiness, and sound judgement
• Outstanding written and verbal communication skills, with a strong ability to build relationships and represent leadership professionally
• Ability to maintain a positive, collaborative, and professional demeanor in all interactions
• In lieu of a degree, 7+ years of direct experience in providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required)
• Willingness to travel for business needs (less than 10%) and accommodate work outside normal business hours as required
• Ability to work at a computer screen for extended periods while maintaining accuracy and focus
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with fluency in digital collaboration tools
• Regular and predictable attendance to perform the functions and requirements of this role
• 5+ years of direct experience providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) -OR-
• Strong problem-solving capabilities with the agility to meet deadlines and manage competing priorities
• Expertise in planning and executing complex events, coordinating travel logistics, and supporting high-impact business meetings

Benefits

• Growth Opportunities: At Arcwood, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges.
• Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded.

Training + Development

Interview process

Visa Sponsorship

Security clearance