Project Coordinator

Description

• Provides operational support for members of the broader team ranging from reporting and spreadsheet analysis to general administrative support requests
• Support other functions of the operations team, which can include organizing meetings and files, or assisting with marketing campaign initiatives, as needed
• Manages program email inbox
• Obtains, tracks, and processes invoices from subcontractors, submitting them for payment, and tracking subcontractor budgets relative to funding
• Manages invoicing/billing and tracks program budgets
• Develops and maintains accurate and timely reporting
• Develops and maintains budget tracking spreadsheets
• Performs application reviews and oversees rebate fulfillment
• Writes and maintains procedural documentation in support of the Program Manager
• Provides internal support for ad hoc budget updates/reports

Requirements

• Experience in energy efficiency rebate programs or government assistance programs is a plus
• A strong desire to continue improving skills including the ability to quickly study to learn and improve software skills and knowledge
• Independent worker capable of taking ownership of assigned tasks, proposing solutions, and suggesting improvements to existing processes related to reporting, tracking, and analysis
• 3+ years' experience in contracting, accounting, or other business operations functions
• Strong Microsoft Office knowledge including strong Microsoft Excel skills including the ability to create pivot tables, write formulas, and create well-formatted charts and tables
• Effective under pressure, able to meet deadlines while adapting to shifting priorities and evolving business needs
• Located in or willing to relocate to central or northern Indiana is preferred
• Good communication skills both written and verbal
• Self-motivated and highly organized, with the ability to prioritize tasks and manage multiple responsibilities effectively
• Results-driven and able to collaborate across all levels of an organization to deliver on commitments and meet objectives
• Experience developing spreadsheets and systems for tracking and/or analyzing financial performance or other operational activities
• B.A. degree in business, accounting or finance, or B.A. / B.S. Degree in related field preferred; Relevant experience may substitute for degree
• Have a valid U.S. driver's license and a personal vehicle to visit contractor and customer sites

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance