Project Billing Analyst

Description

• Monitor unbilled time/expenses and follow up to ensure billable items are captured
• Research and resolve billing discrepancies with internal and external stakeholders
• The Project Billing Analyst is responsible for preparing, reviewing, and finalizing project invoices in accordance with client contracts, company policies, and deadlines. This role works closely with Project Managers, the Project Accounting team, and clients to ensure accurate billing, resolve issues promptly, and maintain strong communication throughout the billing cycle
• Verify billing information, including rates, expenses, markups, and tax requirements
• Collaborate with the Collections team to help resolve past-due accounts
• Maintain organized and up-to-date billing records within Deltek Vision (training provided)
• Support the Accounting team with month-end close processes related to revenue recognition
• Partner with Project Managers to review draft invoices and make necessary adjustments
• Prepare and issue accurate, timely invoices based on contract terms and project progress
• Communicate professionally with clients regarding billing inquiries and payment status

Requirements

• Proficiency in Microsoft Office Suite, especially Excel
• Light to moderate lifting may be required
• Strong attention to detail and ability to work under tight deadlines
• Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered
• 2+ years of billing or project accounting experience preferred; experience in professional services, AEC, or construction a plus
• Experience with Deltek Vision/VantagePoint (or similar ERP systems) and/or the construction or AEC (Architecture, Engineering, and Construction) industry is helpful, but not required — we’re happy to train the right candidate
• Excellent communication and customer service skills
• Ability to work independently and collaboratively in a fast-paced environment
• 30+ Years of Expertise: A proven track record of exceptional quality and dependability
• Familiarity with ERP systems (Deltek Vision/Vantagepoint preferred but not required)

Benefits

• Collaborative Culture: A team-focused environment where everyone contributes to success
• Reasonable accommodation may be provided for individuals with disabilities
• Comprehensive Benefits: Medical, dental, vision, 401(k) match, PTO, and holiday breaks
• Advancement Opportunities: We invest in your growth through training and certifications
• Additional Benefits: Health, dental, and vision insurance, life insurance, 401(k) match, paid time off, and more
• Pay Range: $32-$37 per hour depending on experience,

Training + Development

Interview process

Visa Sponsorship

Security clearance