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Project Controls Administrator
Kimley-Horn
Manage project finances, cost tracking, contracts, and reporting for transit projects
2d ago
$95,000 - $115,000
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Seattle, WA
Office Full-Time
Company Size
5,000 Employees
Service Specialisms
Aviation Consulting
Community & Infrastructure Resilience
Community Planning
Development Management
Development Services
Energy Consulting
Environmental Engineering & Planning
Forensic Engineering
Sector Specialisms
Life Sciences
Telecommunications
Residential
Sports & Entertainment
Energy
Environmental Engineering
Landscape Architecture
Parking & Mobility
Role
What you would be doing
invoicing
time tracking
budget tracking
earned value
change orders
client liaison
- Maintain staffing lists and assist project accountant with compiling monthly invoices and reports.
- Support time tracking, projections, and staff planning.
- Review and process subconsultant invoices for accuracy and budget alignment.
- Oversee expense processing, pre-authorization requests, and contract compliance.
- Track detailed project/task budgets and update monthly spreadsheets.
- Manage subconsultant paperwork, rate escalations, and overhead adjustments.
- Cross collaboration across internal and external teams; this is an in-person role.
- Develop financial plans: Project Management Plans, Cost Tracking, Earned Value Management.
- Serve as primary contact for large infrastructure clients and client Contracts Admin groups.
- Coordinate change orders fee and task orders development with internal teams and subconsultants.
- Lead project-level financial management and reporting.
- Submit annual overhead rate updates and lead promotion/rate escalation efforts.
What you bring
excel
project controls
leadership
organizational skills
bachelor's
3+ years
- Strong knowledge of project processes including contract terms, client billing cycle and applicable client meeting cycles.
- Strong organizational skills with the ability to prioritize and multi-task effectively.
- Leadership mindset with excellent interpersonal skills, fostering a collaborative and positive team environment.
- Excellent at Excel including working knowledge of Pivot Tables, Queries and Multi Worksheet connections.
- Experienced in managing project deliverables, client relationships, and multidisciplinary teams in fast-paced environments.
- Self-motivated, with a strong sense of urgency and commitment to meeting project deadlines.
- Bachelors Degree in relevant field preferred such as but not limited to: Finance/Accounting, Civil Engineering, Project Controls, Data Analysis/Analytics.
- 3+ years in Project Controls, Cost Controls, Data Analytics or related field.
- Professional Development: Tuition reimbursement and extensive internal training programs.
- Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
- Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
- $95,000 – $115,000
- Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
- Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
- Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
- Eligible for Performance Based Bonus Compensation.
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Interview process
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Company
Overview
1967 Founded
Year Established
The company was established in 1967, marking the beginning of its journey to become a leading name in planning and engineering.
Top Ranked
Service Excellence Ranking
The company is consistently recognized as one of the top engineering firms in the U.S. for its exceptional service quality.
- Specializing in innovative solutions across diverse sectors, from transportation to energy and water.
- Known for delivering complex, large-scale projects, with a focus on sustainable and efficient designs.
- The company has worked on iconic infrastructure, from airports to bridges, and urban redevelopment projects.
- Its team combines technical expertise with a deep commitment to customer satisfaction and project success.
- The firm’s commitment to innovation and adaptability makes it a leader in a rapidly evolving industry.
- Honesty, integrity and ethics
- Exceptional client service
- High expectations
- Sharing and caring
- Sustained profitability
- Core purpose: provide an environment for our people to flourish
- Slogan: "Expect More and Experience Better"
100% clean energy
Achieved by Port of Virginia
Supported the Port of Virginia in achieving 100% clean energy use by 2024, surpassing its 2040 net-zero target.
10+ Years Experience
Sustainability initiatives expertise
Over 10 years of experience in supporting zero-emission vehicle infrastructure with thousands of stations planned and permitted.
- Tracking and reporting firm-wide GHG emissions (Scope 1, 2, and 3) in Corporate Responsibility Report
- Operating initiatives: green leasing, green purchasing, fleet energy-efficiency, electronic review, virtual meetings, regional Sustainability Champions coordinating recycling/composting and cleanup/tree-planting activities
- Client services include measuring emissions baselines, implementing GHG mitigation and decarbonization strategies, life cycle assessments, EPD use, net-zero and carbon-neutral planning
- Utilize green checklists for office site selection (efficiency, transit/EV/bike access) and procurement (recycled/remanufactured products, end-of-life management)
Fortune Awards
Consecutive Recognition as Best Workplaces for Women
Recognized by Fortune as one of the Best Workplaces for Women annually from 2017 to 2023.
CREW Catalyst
Award Recognition
Received the CREW Catalyst award in 2021 for commitment to diversity, equity, and inclusion.
- Recruit diverse workforce, reduce unconscious bias, fund STEM volunteer activities for underrepresented groups, support transparency and report metrics.
- D&I Committee comprised of HR director, recruiting lead, Board rep, at‑large member, plus seven regional reps.
- Support ERGs: Black Kimley‑Horn Network, KHAPI (Asian Pacific Islander), Military KHonnections, Pride KHonnect, Unidos @ KH, Women @ KH.
- Strategic goal: recruit, mentor, develop and retain diverse staff at all levels; metrics tracked and reported.
- DEI training offered; inclusive environment promoting emotional safety, respect and authenticity.
- Gender outcomes: Woman‑focused awards and ERG; Fortune recognition Best Workplaces for Women every year since 2017.
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