Document Control Specialist

Description

• Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; record and store photographs; schedule meetings.
• Tracks and manages the resolution of RFI's, submittals, and change orders.
• Reviews, logs, and acts upon incoming and outgoing documents associated with project.
• Prioritize and manage multiple tasks, changing priorities as necessary
• Archives all project records and maintains record keeping of such documents.
• Manage documentation, compliance reporting and all filing system developments.
• Input daily project information into the computer system.
• Assists in preparation of reports and Power Point presentations; development and updating of project administrative procedures and in maintenance of project manuals and library.
• Works with Construction Management Team to prepare and submit monthly reports.

Requirements

• Computer, filing, and 10-key skills required
• Attention to detail is necessary; strong analytical skills favored
• Occasional lifting of up to 30 lbs.
• Associate degree in Business Management or related discipline
• General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
• Minimum 1-year previous document control experience, preferably in a construction environment
• Work under pressure and adapt to changing requirements with a positive attitude
• Self-motivated, proactive and an effective team player
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
• Oral and written communication skills as required for the position
• Remarkable level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation

Benefits

• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
• Disability Income Protection Insurance
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Medical, Dental, Vision Insurance
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Charitable Giving Match with our Rosendin Foundation
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• ESOP - Employee Stock Ownership

Training + Development

Interview process

Visa Sponsorship

Security clearance