Marketing Coordinator at Dahlin Architecture | Planning | Interiors in Pleasanton, CA | USD70,000-75,000 | Kablio

Role

Description

lead tracking

proposal production

graphic assets

brand management

client research

presentation support

Attend industry conferences and events supporting technical teams as directed by Marketing Operations Manager
Coordinate marketing and company events; attend industry conferences and events as directed by Marketing Operations Manager
Maintain business development lead tracking accounts like PlanetBid, etc., and distribute pursuit to appropriate team members
Collaborate with the Marketing / BD Team and Project Managers/Executives to produce SOQs, proposals, and interview presentations in alignment with DAHLIN’s brand style guide
Coordinate with project sub-consultants to gather information related to RFP/Qs, as required
Provide support for project interview preparation as needed
Coordinate graphic assets for social media, the website, awards packages, DAHLIN swag, tradeshow booths, and other campaigns/collateral
Ensure consistency in branding, formatting, and content in relation to all deliverables and graphics communications in alignment with DAHLIN’s Brand Book and graphic standards
Serve as the lead and main-point-of-contact for marketing-related pursuits for assigned teams, from initial RFP/Q discovery through preparation and production of final deliverables
Conduct client and opportunity research in support of various pursuits as needed
Update people and project information in Vantagepoint and support the teams in tracking wins/losses and debriefs
Provide support on presentation slide decks and relevant marketing materials for industry conferences and events
Organize and maintain all pursuit-related graphic assets in OpenAsset

Requirements

adobe cc

ai tools

bachelor’s

3+ years

deltek

communication

Exceptional grammar, proofreading, and editing abilities
3+ years of related industry experience in the A/E/C field preferred
Bachelor’s degree in Marketing, Communications, Graphic Design, Journalism, or a related field
Proficiency in AI tools, including ChatGPT
Ability to work well under pressure, meet deadlines, and manage multiple priorities
Excellent verbal, written, and visual communication skills
Proficiency in Adobe Creative Suite and Microsoft Office
Ability to exercise independent judgement and discretion
Ability to handle proprietary and confidential information with discretion
Adaptable personality with a strong sense of urgency
Must be legally authorized to work for any employer in the United States without any restrictions. Please note that visa sponsorship is not offered for this position
Knowledge of Deltek Vantagepoint CRM and OpenAsset a plus
Professional demeanor with the ability to present a positive image of the DAHLIN brand
Highly organized, detail-oriented, and self-motivated

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

visa sponsorship is not offered; candidates must be authorized to work in the u.s.

Security clearance

Information not given or found

Company

Overview

Founded 1977

Historical Milestone

The company traces its origins back to 1977, marking over four decades of dedicated service in architecture and design.

A leading architecture, planning, and interior design firm with a legacy of creating vibrant, sustainable spaces.
A trusted partner for clients seeking innovative and high-quality design solutions.
Excels in a diverse range of sectors, including residential, commercial, healthcare, and hospitality.
Projects span across the United States and abroad, blending creativity with functionality.
Known for a forward-thinking approach to urban design, master planning, and the built environment.
Delivers projects that balance aesthetics, sustainability, and community impact with a collaborative team of experts.
Notable projects include award-winning residential communities, cutting-edge educational facilities, and state-of-the-art healthcare environments.
Committed to shaping spaces that improve quality of life, enhance communities, and promote long-term sustainability.

Culture + Values

Enhancing environments where people live and interact to create meaningful places; designing with relevant vernacular and in context to foster healthy communities that celebrate diverse lifestyles and the natural environment.
Delivering innovative and proven design solutions through a history of successful built projects that enrich people's lives and achieve financial success; emphasizing sustainable, collaborative, creative, and persistent design.
Embracing change and opportunity enthusiastically to create value for the employee-owned firm; integrating transparency and continuous improvement into financial goals, driving thought leadership, education, and community engagement.
A workplace culture characterized by diversity, multiculturalism, talent, and rewards for motivation, initiative, collaboration, and achievement; fostering positive, engaging interactions through compassionate communication, meaningful debate, knowledge sharing, and the exchange of new ideas.

Environment + Sustainability

LEED Silver

Headquarters Renovation

The headquarters was renovated to LEED Silver standards, marking the first such certified building in Pleasanton, CA.

Installed photovoltaic systems to move toward net-zero energy.
Located near BART to encourage sustainable commuting.
Reduced paper usage through digital payments and cloud collaboration.
Eliminated single-use plastics in breakrooms and switched to compostable vendors.
Tracking and reducing staff travel emissions via virtual meetings and offsets.
Continuously monitor performance to enhance sustainability.

Inclusion & Diversity

180+ professionals

Team Diversity

The company employs a multicultural team of over 180 professionals working together across architecture, planning, and interiors.

Reward system recognizes motivation, initiative, collaboration and achievement in a multicultural workplace.
Culture fosters compassionate interaction and meaningful debate among diverse employees.
Leadership roles include multicultural representation (e.g., Managing Director – Bellevue, multiple Directors and Principals across offices).

Articles

Forbes – The Housing Crisis Needs Risk Takers That Change Its Course

Engineering News‑Record – ENR Top 500 Design Firms: Artificial Intelligence Ramps Up

DAHLIN Announces New Principal in Education Sector, Elizabeth Sabol

Role

Description

lead tracking

proposal production

graphic assets

brand management

client research

presentation support

Attend industry conferences and events supporting technical teams as directed by Marketing Operations Manager
Coordinate marketing and company events; attend industry conferences and events as directed by Marketing Operations Manager
Maintain business development lead tracking accounts like PlanetBid, etc., and distribute pursuit to appropriate team members
Collaborate with the Marketing / BD Team and Project Managers/Executives to produce SOQs, proposals, and interview presentations in alignment with DAHLIN’s brand style guide
Coordinate with project sub-consultants to gather information related to RFP/Qs, as required
Provide support for project interview preparation as needed
Coordinate graphic assets for social media, the website, awards packages, DAHLIN swag, tradeshow booths, and other campaigns/collateral
Ensure consistency in branding, formatting, and content in relation to all deliverables and graphics communications in alignment with DAHLIN’s Brand Book and graphic standards
Serve as the lead and main-point-of-contact for marketing-related pursuits for assigned teams, from initial RFP/Q discovery through preparation and production of final deliverables
Conduct client and opportunity research in support of various pursuits as needed
Update people and project information in Vantagepoint and support the teams in tracking wins/losses and debriefs
Provide support on presentation slide decks and relevant marketing materials for industry conferences and events
Organize and maintain all pursuit-related graphic assets in OpenAsset

Requirements

adobe cc

ai tools

bachelor’s

3+ years

deltek

communication

Exceptional grammar, proofreading, and editing abilities
3+ years of related industry experience in the A/E/C field preferred
Bachelor’s degree in Marketing, Communications, Graphic Design, Journalism, or a related field
Proficiency in AI tools, including ChatGPT
Ability to work well under pressure, meet deadlines, and manage multiple priorities
Excellent verbal, written, and visual communication skills
Proficiency in Adobe Creative Suite and Microsoft Office
Ability to exercise independent judgement and discretion
Ability to handle proprietary and confidential information with discretion
Adaptable personality with a strong sense of urgency
Must be legally authorized to work for any employer in the United States without any restrictions. Please note that visa sponsorship is not offered for this position
Knowledge of Deltek Vantagepoint CRM and OpenAsset a plus
Professional demeanor with the ability to present a positive image of the DAHLIN brand
Highly organized, detail-oriented, and self-motivated

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

visa sponsorship is not offered; candidates must be authorized to work in the u.s.

Security clearance

Information not given or found

Company

Overview

Founded 1977

Historical Milestone

The company traces its origins back to 1977, marking over four decades of dedicated service in architecture and design.

A leading architecture, planning, and interior design firm with a legacy of creating vibrant, sustainable spaces.
A trusted partner for clients seeking innovative and high-quality design solutions.
Excels in a diverse range of sectors, including residential, commercial, healthcare, and hospitality.
Projects span across the United States and abroad, blending creativity with functionality.
Known for a forward-thinking approach to urban design, master planning, and the built environment.
Delivers projects that balance aesthetics, sustainability, and community impact with a collaborative team of experts.
Notable projects include award-winning residential communities, cutting-edge educational facilities, and state-of-the-art healthcare environments.
Committed to shaping spaces that improve quality of life, enhance communities, and promote long-term sustainability.

Culture + Values

Enhancing environments where people live and interact to create meaningful places; designing with relevant vernacular and in context to foster healthy communities that celebrate diverse lifestyles and the natural environment.
Delivering innovative and proven design solutions through a history of successful built projects that enrich people's lives and achieve financial success; emphasizing sustainable, collaborative, creative, and persistent design.
Embracing change and opportunity enthusiastically to create value for the employee-owned firm; integrating transparency and continuous improvement into financial goals, driving thought leadership, education, and community engagement.
A workplace culture characterized by diversity, multiculturalism, talent, and rewards for motivation, initiative, collaboration, and achievement; fostering positive, engaging interactions through compassionate communication, meaningful debate, knowledge sharing, and the exchange of new ideas.

Environment + Sustainability

LEED Silver

Headquarters Renovation

The headquarters was renovated to LEED Silver standards, marking the first such certified building in Pleasanton, CA.

Installed photovoltaic systems to move toward net-zero energy.
Located near BART to encourage sustainable commuting.
Reduced paper usage through digital payments and cloud collaboration.
Eliminated single-use plastics in breakrooms and switched to compostable vendors.
Tracking and reducing staff travel emissions via virtual meetings and offsets.
Continuously monitor performance to enhance sustainability.

Inclusion & Diversity

180+ professionals

Team Diversity

The company employs a multicultural team of over 180 professionals working together across architecture, planning, and interiors.

Reward system recognizes motivation, initiative, collaboration and achievement in a multicultural workplace.
Culture fosters compassionate interaction and meaningful debate among diverse employees.
Leadership roles include multicultural representation (e.g., Managing Director – Bellevue, multiple Directors and Principals across offices).

Articles

Forbes – The Housing Crisis Needs Risk Takers That Change Its Course

Engineering News‑Record – ENR Top 500 Design Firms: Artificial Intelligence Ramps Up

DAHLIN Announces New Principal in Education Sector, Elizabeth Sabol